Pre-Award Program Managers or Specialists (Multiple Positions) Hybrid or Fully Remote Optional



Pre-Award Program Managers or Specialists (Multiple Positions) Hybrid or Fully Remote Optional

University of Notre Dame

The University of Notre Dame ( is accepting applications for a Pre-Award Program Managers or Specialists (Multiple Positions) Hybrid or Fully Remote Optional.

Applications will be accepted until 8/24/2022.

Notre Dame Research is committed to creating a community that
fosters equity of experience and opportunity and ensures that
members of all backgrounds feel safe, welcome, and
included. We strive to achieve a culture of openness, autonomy,
and belonging; making Notre Dame an exceptional place for our
team, partners, and collaborators to flourish.

Be a part of cutting-edge research that can change the world
and come grow with us!
If you are an individual who finds
meaning in the business of research, and joy in meeting the needs
expressed by our faculty customers, we want you to join our

The mission of Notre Dame Research is to grow, strengthen,
promote and safeguard the research enterprise at Notre Dame.
Notre Dame is strategically and significantly investing in its
research enterprise, and experiencing an equally significant
return on that investment in growth in research dollars.

Notre Dame received a record-breaking $244 million in research
award funding for fiscal year 2022. This is more than $22 million
over the previous record and the second time the University has
surpassed the $200 million mark. To support this immense
growth, Notre Dame Research is recruiting research
administration professionals with experience in Pre-award
functions to expand the team that will steward our research
enterprise into its next phase.

We are seeking career motivated, critical-thinking and
conscientious professionals to join the Pre-Award Services team
serving Notre Dame's world-class faculty and students in creating,
assembling, vetting, and submitting proposals for external
funding. Pre-Award team members are assigned a portfolio of
principal investigators and their lab personnel to provide a single
point of contact for faculty and administrators in the colleges and
departments. They are responsible for supporting faculty in
preparing and submitting proposals and applications to sponsors
in accordance with each funding agency's guidelines and
mandates. Responsibilities include but are not limited to drafting
proposal budgets and justifications; obtaining clearances on cost
share commitments and other requests for organizational
support; responding to application inquiries and meeting with
faculty and administrators to review proposal guidelines and
prepare non-scientific and programmatic aspects of proposals.
Entry level employees will be assigned a Pre-Award team mentor
and receive practical training as well as scaffolded support as
their knowledge and experience grows. Currently, this team
facilitates over 1,200 proposals requesting over $789 million in
research and training funds annually.

Notre Dame Research Administration strives to deliver a seamless
customer-service experience to our faculty and researchers
throughout the entirety of the research lifecycle. Thus, members
of the Pre-Award Services team must be able to work both
independently and collaboratively within a wider team. They will
use and grow their best judgment to identify when additional
approvals or consultation on federal compliance, IRB, IACUC,
Export Control, and more are required.

Notre Dame Research fully embraces the University's efforts to
cultivate a coaching culture across all levels of its personnel,
which encourages having regular, synergistic conversations
between employees and supervisors and two-way feedback.

We are searching for entry, mid-level (level II), and senior career
(level III) professionals, who have deep curiosity and strong desire
to learn. Responsibilities and level of supervision required will be
determined according to the qualifications and experience of the
successful candidates. The Pre-Award team takes advantage of
the University's Hybrid and Fully Remote Work Program, which
provides the opportunity to work in a remote location exclusively
or up to a determined number of days per week depending on
circumstances and demands of the position.

These are perfect positions for individuals who are career driven,
comfortable being empowered to work independently, self-
motivated, deadline driven, seeks out challenges and wishes to be
an integral part in facilitating a growing research enterprise that
can change the world for the better. Candidates who enjoy
interacting with others, thrive in teams and are not intimidated
by a high volume, fast-paced office environment are encouraged
to apply.

Minimum Qualifications:
Minimum Qualifications for Entry Level

  • Bachelor’s degree required. Will consider an equivalent combination of education and significant relevant experience.
  • 1 to 2 years professional work experience.


Qualifications for Level II Professional:

  • Bachelor’s degree required.
  • 3 to 4 years applicable experience in research or sponsored program administration in higher education or similar research environment.
  • Candidates must have the ability to analyze and interpret federal and non-federal regulations.
  • Candidates must be able to adeptly navigate multiple computer-based internal and external research administration systems and to provide support to users within their portfolios.
  • Excellent written and verbal communication skills are required as is the ability to interface with a variety of personnel in a professional and cooperative manner while navigating high-stakes conversations surrounding nuanced budget and proposal decisions.
  • Strong organizational and prioritization skills; robust time and project management skills.
  • Ability to work under the pressure of internal and external deadlines in a calm and efficient manner and convey confidence to stakeholders.
  • A proven track record in facilitating organizational efficiencies and delivering improved customer service in order to best serve the research community.
  • The ability to work across organizational units, and with academic and administrative partners.

Qualifications for Level III Professional:

  • All qualifications of Level II Professionals but with 5 to 6 years of experience.
  • Ability to peer teach team members and other collaborators
  • Ability to evaluate Pre-Award Services policies and procedures and support the Senior Director with analysis and updates.


Preferred Qualifications:
Preferred Qualifications for Level III Professional candidates include:


  • Master’s or terminal degree.
  • Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator certification preferred but not required.
  • Project management certification is also desirable.


The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at

Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Please apply online at to Job # S23081. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

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