Grants Department Manager

Overview

Under the immediate supervision of the Deputy Director functions as a program manager for the management of grant writing and grants administration functions of Chugachmiut along with other duties as assigned. Assignments will be performed with considerable independence, and require the application of initiative and creativity.  It is of utmost importance that the Grants Administrator ensures that all communications for which he/she is responsible, both written and verbal, meet the highest standards of accuracy and professionalism. Directly supervises the Tribal Grants Writer ensuring collaboration and meeting the grant requirements of the communities of the region. 

In conjunction with the management team, this position is responsible for defining and developing Chugachmiut’s strategic direction in grants administration.  Responsible for implementing and managing Chugachmiut’s granting processes, including the deployment of training and other duties that will enhance organizational efficiency and support a culture of continuous improvement, creation of value and customer satisfaction.

• Research and identify potential sources of grant and contract opportunities
• Identify related to Chugachmiut and Tribal strategic plans and provide resulting information to Chugachmiut management and Tribal staff.
• Assist Tribes and Chugachmiut in assessing the likelihood of funding, potential benefits and restrictions.  Identify requirements such as in-kind contributions, cash contributions, contract support caps, cash flow, and time lines in order to assess the value of submitting a proposal.  Evaluate existing resources including available staff, office space, and other resources for accomplishing a program.  Provide a monthly newsletter to Chugachmiut management or Tribal staff of the potential funding sources and barriers.   
• Maintain electronic application files. Share files with Chugachmiut management and Tribal staff involved in the application.
• Utilizing established Chugachmiut grant writing processes, develop and maintain schedule for completing grants or contract proposals including requirements for resolutions and submission deadline.
• Monitor status of proposals.
• Develop internal administrative systems, plans or other documents as necessary to fully implement administrative authorities and obligations of Chugachmiut.
• Provide technical assistance to division directors, program managers and member Tribes regarding grant compliance and reporting.
• Participate in scheduled evaluations of grants and projects monthly or quarterly with Chugachmiut Management and Tribal Staff or more frequently as indicated to discuss: 1.) Budget & YTD & expected ending balance and allow ability of current and future expenditures, 2.) Reporting/Programmatic requirements coming (annual report,  and changes in rules and regulations, 3.) What funding will be needed after the grant is over or if additional funding is needed to expand the program and further the goals of the current project success?
• Acts as liaison, or primary point of contact regarding grant regulations and compliance between Chugachmiut and any of the following entities: federal agencies, member Tribes, individual tribal members, other tribes, consortia, and other entities.
• Develop and maintain a training program focused on enhancement of skills related to writing, administration and implementation of federal, state, or private grants.  Duties include but are not limited to determination of the type, extent, and scope of specific materials, supportive personnel, facilities, equipment, and supplies necessary to implement the program.
• Responsible for formulation of goals, establishment of priorities, development of action plans, and preparation and execution of policies and operating procedures for the training program.
• Draft and maintain the training materials into a standard format.
• Ensure that the training materials are developed and planned to maximize Tribal participation.
• Prepare quarterly report of all grant administration activities.
• Coordinate and assist with other organizational activities as requested.
• Travel to communities to work on village proposals as necessary.
• Participate in Chugachmiut and Tribal workshops and provide instruction in grant writing and compliance.
• Conforms to safety policies and general housekeeping practices.
• Demonstrates sound work ethics, flexible, and shows dedication to the position.
• Demonstrates a positive attitude, is respectful, and possesses cultural awareness and sensitivity toward clients and co-workers.
• Keeps customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others.
• Expected to be prepared to start shift at scheduled time, meet attendance standards, and work the hours necessary to perform the essential functions of the job.
• Employees are expected to embrace, support and ,promote the core values of respect, integrity, trust, compassion and,quality which align with Chugachmiut’s Mission and Vision through their actions and interactions with all patients, staff, and others.
• Conforms to Chugachmiut policies and HIPAA regulations.
• Performs other duties as assigned or required.

Education Requirements

• Bachelor's degree in public administration, business management, or related filed.   Three years of progressively responsible experience related to the work is required. 
• A combination of work experience and education and conclusively demonstrating the ability to do the work may be substituted for a degree.
• Evidence of significant successful program management and grant/proposal development.
• Must have demonstrated proficiency in the areas of writing, proofreading, quality control and attention to detail.

Knowledge, Skills, and Abilities:

• Knowledge of state and federal grant and contract regulations and procedures
• Knowledge of Tribal governments and the needs and resources of small rural communities.
• Knowledge of organization development and function.
• Knowledge of customer service concepts and practices.
• Skilled in researching, reading, interpreting and writing grants.
• Skilled in planning, organizing, and prioritizing tasks.
• Ability to manage time and work load to meet deadlines for submission of proposals and reporting requirements.

Hours of work are 8:30 a.m. to 5:00 p.m. with an hour for lunch.

This is a full-time 37.5 hours per week and 1950 hours per year position.

Chugachmiut maintains a drug/alcohol-free and non-smoking environment.

Benefits:  

Chugachmiut offers its employees a robust and comprehensive benefits package including:

• 100% Employee paid benefits including medical, dental, and vision;
• 50% Dependent coverage;
• 401(a) Pension Plan with 8% company contribution;
• 403(b) with Roth option;
• Generous paid time off;
• Subsidized gym membership;
• And more!

Application Instructions

Please visit https://www.vscyberhosting.com/Chugachmiut/ to complete Chugachmiut's application process. Resumes submitted without an application will not be reviewed.

E-Verify

Chugachmiut participates in E-Verify and will provide the federal government with the Form I-9 information to confirm authorization to work in the United States once a candidate is hired. If E-Verify cannot confirm authorization to work, written instructions will be provided and an opportunity to contact the Department of Homeland Security or Social Security Administration for resolution. 

Chugachmiut has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.