This is a full-time position within the College of Nursing Business Services office which is responsible for administrative and financial oversight integral to the college’s research enterprise. This position serves as a lead research administrator overseeing the proposal preparation, submission, award review and documentation, compliance with federal, state and university policies, verification of appropriate expenditures, and completion of final closeout of grant and contract awards. The position provides financial advice, interpretation and evaluation of agency guidelines, and coordination, analysis, and comprehensive budgetary administration of all research related grants and contracts for the College of Nursing.
45% Grants and Contracts Proposal Preparation and Pre-Award Management
Consultation and guidance to faculty regarding the proposal preparation and submission process; information gathering and compilation of supporting materials for collaborative grant proposals; development, preparation and approval of grant research proposal budgets; completion of Office of Research Support and Operations (ORSO) budget, online eREX form, and appropriate agency budget forms.
Review posted Request for Proposals (RFP), continual review of proposals to ensure requirements are met and in compliance when submitted. Final review of compiled proposal, budget, and all other necessary documents to ORSO through the electronic submission system.
Monitor activity on the ORSO proposal database, notify faculty of need to update Significant Financial Interest (SFI) disclosure, and track progress through award/denial stage.
Work with other WSU administrators, faculty and staff in other units on collaborative grant proposals. Have direct interaction with federal and non-federal agencies seeking sub contracts details through WSU.
Act as ORSO liaison for proposals, implementation of research administration policy and procedure distribution.
Review and approve proposals for cost-sharing compliance considering other awards and other activity commitments.
Responsible for completing SPAR’s for account guarantee and pre award account set up. Preparation of RCARs, SPARs or other necessary university forms to set-up sub-accounts and/or sub-contracts.
Draft, review, and prepare research proposal budgets in collaboration with PI. Draft and finalize online WSU eREX form for final submission of proposals.
Notify faculty of need to update Significant Financial Interest (SFI) disclosure and or other certifications before submission.
Monitor activity on the ORSO proposal database, track progress through award/denial stage.
Process Material Transfer Agreements, Confidential Disclosure Agreements and other related non-money agreements.
25% Grants and Contracts Post Award Coordination
Monitor activity on the My Research award database and track progress through award set-up.
Work with other universities and WSU administrators, faculty and staff in other units on collaborative grant budgets and award details.
Provide expertise on outside funding policies, procedures, and regulations.
Act as SPS liaison for awards, non-financial post award activities, implementation of research administration policy and procedure distribution. Communicate changes in policies and advise on the effects on operations. Lead and/or collaborate on the implementation of changes.
Responsible for directing the transfer process of grants and contracts to WSU originally awarded to faculty at other institutions who have now accepted employment with WSU College of Nursing and faculty who have resigned from WSU and are transferring award(s) to a new institution. Responsibility includes working directly with the PI, the other institution, and the sponsoring agency to resolve outstanding issues, provide necessary documentation, and complete required transfer documents.
Coordinate awards management by completing SPAR and RCAR’s as needed, regularly reviewing account balances, verifying timely receipt of award monies and invoice submission to sponsor by SPS, monitoring correct use of funds, managing program income accounts, monthly reconciling of grant accounts, initiating new sub-accounts and/or sub-awards as needed.
Monitor IRB for approvals, renewals, modifications and process payments for IRB activities as needed.
Review and approve expenditure requests ensuring compliance; notify appropriate personnel when corrective actions are necessary. Process appropriate expenditure and cost transfers when necessary and monitor to ensure corrections post timely and accurately.
Establish and maintain electronic files on awards following federal and state guidelines and ensuring compliance with agency requirements.
At conclusion of award submit account closure requests to SPS. Monitor for final collection of revenue and account closure.
Meet regularly with PI’s to discuss award progress and be available to address questions or discuss discrepancies.
Assign personnel costing allocations related to grant tags and process payroll accounting adjustments when necessary.
Carefully review effort reporting and cost sharing and ensure documentation is in all records. Correct as needed before approving. Collaborate with other departments as necessary when effort spans across colleges.
25% PI Support and Reports Management/Analysis
Communicate with, advise, and train new PI’s on expectations, roles, research procedures within CPPS. Introduce new faculty to the ORSO and SPS policies and procedures, database tools, and informational web sites. Direct faculty to required trainings and be a resource to resolve concerns and questions.
Serve as a research authority resource to both the Director of Nursing Business Services and Associate Dean for Research concerning all aspects of financial research administration and reporting for the college.
Responsible for gathering data, analyzing, and preparing college sponsored project award data reports as requested. Coordinate and validate research award reports for submission to appropriate and required external agencies.
Develop and implement databases and tracking systems to closely monitor patient activities; patient stipends; sponsor payments, underpayments, and overpayments; outstanding balances; referrals; and new/lost/deceased patients for clinical trial awards.
Closely monitor awards, provide detailed budget updates and projections, and review monthly budget reports with PI’s: discussing deadlines, overdrafts, spending rates, personnel changes, and other pertinent issues.
Confirm completion and assist PI’s with submission of annual progress reports, final invention statements, necessary financial reporting, no-cost extensions, and renewal requests.
Coordinate collection and submission of backup documentation as needed per sponsor requests.
Assist PI’s with submission of annual progress reports, final invention statements, no-cost extensions, and renewal requests.
Prepare reports for the purpose of analyzing, interpreting, summarizing and communicating data in accordance with specific and special requests.
Attend regular research administration community events and trainings.
Perform other related duties as assigned by supervisor.
A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.
Demonstrated customer service experience working with a diverse clientele.
Demonstrated computer software skills, including the ability to use Microsoft Office programs such as: Outlook, Word, and Excel.
Demonstrated experience in financial budgeting and analysis.
WSU Research Administration Certification or the ability to obtain within 12 months of hire.
ORSO Budget Certification or the ability to obtain within 12 months of hire.
Bachelor’s degree in business accounting or related field.
Demonstrated work experience that requires fiscal accountability, internal controls, and organizational skills.
Previous higher education experience in pre- and/or post-award grants and contracts.
Working knowledge of federal, state, and sponsor regulations, guidelines pertaining to grants administration.
Experience working with federal grant terms and conditions and developing budgets.
Understanding of the grant lifecycle and experience monitoring grants.
Experience with Workday or other enterprise resource systems.
Area/College: College of Nursing City, State, Zip: Spokane, WA 99202 Department Link: https://nursing.wsu.edu/ Monthly Salary:
Range 50,$3,987 - $4,398
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. FTE: 1.0, Full Time
Permanent Screening Begin Date: immediately; open until filled. Background Check: This position has been designated by the department to require a background check.
Application Instructions: This position has been re-posted and application review will begin immediately.
Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents: Cover letter and Resume
COVID-19 Vaccination Information:
In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at email@example.com or 509-335-4521 if you have questions.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or firstname.lastname@example.org.