Executive Director, Sponsored Programs

Overview

Job Summary: At the direction of the Vice President of Research Operations, provide oversight, strategic direction, operational and fiscal management, and customer service for the grants management program at BIDMC. Responsible for ensuring efficient process and procedures are implemented for completion of all necessary grants management tasks, including compliance with federal and other relevant regulations for sponsored research and grant awards. Provides strategic leadership to a diverse team of staff involved in review, approval, negotiation, and administration of grants. Responsible for creating and reporting metrics to measure performance for grants management activities, including but not limited to pre and post award management and grants contracting. Working closely with Sponsored Programs Directors, the Executive Director will implement programs, communicate timely information, and train faculty and staff for effective and compliant award submission and grants management procedures.

Essential Responsibilities:

1. Assess the grants administration program and advise VP of Research Operations on strategic areas of need for research grants and contract management.
2. Partner with the VP of Research Operations and Chief Academic Officer on research grants management goals, strategic initiatives, performance metrics, and research growth. Develops procedures to encourage and assist with grant proposal submission.
3. Supervise the Sponsored Programs Directors to oversee the following business processes:
   Central Pre and Post award central grants management;
   All grant and contracts coordination (research & non-research) and financial reporting;
   Sponsored Projects Office/Grants Contracting and
   Education, Continuous Improvement/Systems Support.
4. Identifies potential threats to sponsored projects administration and oversees compliance and regulatory frameworks, risk management related to sponsored projects. Recommends solutions or risk mitigation strategies.
5. Stays current in relation to changing grant standards and proposal guidelines and communicates relevant information to stakeholders (PIs, research staff, grants management staff, etc.) accordingly. Serve as the central point of functional and operational oversight and direction for grants management, grant audit, and other outside audits.
6. Collaborate with the other Research Ops colleagues related to grant processes, submission efficiencies, and annual reporting. This includes, but is not limited to: Dir of Res Finance, Dir of Res Ops, Dir of Academic & Research Computing, Clinical Research Executive Director, VP of Academic Strategy, Dir of Res Compliance, and other BIDMC/BILH colleagues in ancillary areas and across the system.
7. In an ongoing manner evaluate grants management organizational structures, business processes, update and draft policies and determine training and education needs for grants management.
8. In partnership with the Director of Research Operations, responsible for development and management of the annual operating budget for the grants management program.
9. Performs other duties as required or assigned.
10. Has the authority to direct and support employees daily work activities. Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 4-5; Indirect Reports: 40+
11. Assists in planning, monitoring and/or managing budget in functional area of department.



 
12.  

Required Qualifications:

1. Master's degree in Business, Finance, Healthcare required.
2. 5-8 years related work experience required and 1+ years of supervisory/management experience required.
3. Strategic planning and implementation, experience with State and Federal grants activities, clinical research pre and post award management and central sponsored office oversight/management.
4. Ability to provide subject matter expertise in grants central office and departmental grants and contracts management, clinical research pre and post award management and state and federal regulations relating to all research administration across BIDMC.
5. Knowledge of Federal OMB Circular A-133 and Uniform Guidance Omni Circular.
6. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

1. Decision Making: Ability to make decisions with significant, broad implications for the management and operations of a major department or multiple departments. Participates in decisions on overall strategy and direction of the organization.
2. Problem Solving: Ability to address problems that are broad, complex and abstract, often involving Medical Center-wide issues and requiring substantial creativity, resourcefulness, staff engagement, Lean diagnostic techniques, negotiation and diplomacy to develop solutions.
3. Independence of Action: Ability to set direction and vision for major departments or multiple departments. Establishes priorities, develops policies and allocates resources.
4. Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
5. Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
6. Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.
7. Team Work: Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.
8. Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally