Director of Grants & Restricted Fund Accounting

Overview

Director of Grants & Restricted Fund Accounting
Business & Finance
The New School

The Director of Grants & Restricted Fund Accounting is responsible for providing management and oversight for post-award accounting, monitoring, financial reporting and compliance associated with grants and contracts, restricted and other sponsored activity, and endowment-supported funds. The Director develops and implements grant and contract related policies and procedures; ensures quality customer service; assists principal investigators with their grant proposal budgets, provides oversight to ensure compliance with restricted purpose and federal, state, or foundation guidelines; and troubleshoots problems to facilitate effective reporting.

The Director reports to the Senior Director and Assistant Controller and interacts internally with deans, department chairs, principal investigators, department business administrators, Institutional Giving and Provost Office personnel, and externally with sponsoring agency program Directors.

The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.

Responsibilities:

Grant and Contract Oversight

• Plans, directs, monitors, and coordinates the post award financial and accounting functions for grants, contracts, subcontracts and donor sponsored activities in accordance with federal/state regulations, generally accepted accounting principles, and University policies/guidelines.
• Reviews all personnel actions affecting restricted accounts and reviews all other expenditures after-the-fact to ensure appropriateness with restricted purposes and in accordance with the sponsor guidelines.

Budget Review and Development

• Reviews grant and contract proposal budgets to ensure reasonableness and compliance with University and sponsoring agency guidelines. The Director oversees the establishment of budgets in Banner Finance and ensures that proper fringe benefit, overhead and cost sharing rates are utilized.

Account Analyses

• Reviews account analyses to ensure activities are properly classified, identify problems, and advise the responsible person of any unusual findings; and reviews correcting journal entries as appropriate.

Reporting

• Reviews interim and final financial reports required by sponsoring agencies.

Compliance

• Reviews all grant, gift, and endowment-related paperwork to ensure compliance with University policies and procedures.

Billing & Receivables

• Oversight of grant billing and monitoring grant receivables and amounts due from federal and state departments and agencies and draws funds as appropriate.

Endowment Allocation and Spending Accounts

• Assists in calculating the endowment spending allocation in accordance with University policy and apportions funds to proper endowment spending accounts.
• Notifies the responsible person of the spendable amount for the forthcoming year and oversees the establishment of an appropriate budget.

System Maintenance and Enhancements

• Oversee Workday chart of accounts maintenance for grant, contract, sponsored and restricted activity including fund creation and deletion, indirect cost, fringe benefit and cost sharing set-ups, and assists in the implementation of Workday features that support grant and contract accounting.

Workday HCM Maintenance

• Works with appropriate budget staff to maintain position control budgets and labor distributions for grants, endowments, and restricted accounts and maintains time and effort reporting for grant activity.

Staff Supervision and Training

• Supervises the grant office staff, which includes a senior grants accountant.
• Reviews and approves journal entries, spreadsheets, account reconciliations, and reports prepared by the staff and is responsible for providing post-award training to principal investigators.

Federal A133 Single Audit and Special Projects

• Oversight of the preparation of the annual A133 audit supporting documentation and performs other special projects and tasks as assigned.