Budget and Grants Coordinator

Budget and Grants Coordinator




The College of Social Work & Criminal Justice at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.


With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.


Florida Atlantic University is seeking a Budget and Grants Coordinator - Boca Raton, FL.


Summary of Responsibilities Include:


  • Provide support to Assistant Dean with developing and managing the college annual operating budget.
  • Perform financial forecasting and analysis for college E&G, Auxiliary, Grant and Foundation accounts.
  • Monitor and troubleshoot account encumbrances and available balances using Workday.
  • Review and approve Workday business processes on behalf of the Dean’s Office.
  • Represent the college on appropriate committees and task forces.
  • Provide support for college human resources recruitment, employment, classification and staff compensation activities to ensure consistent interpretation and applications of central Human Resources programs and initiatives.
  • Review, approve and edit all offer and assignment letters for compensated positions and all employment packages prior to submission to the Provost's Office and Human Resources.
  • Counsel faculty administrators and staff supervisors in human resources matters. Manage the onboarding and appointment process for all compensated faculty and staff. On behalf of the Dean’s Office, review and approve new positions, reclassification requests, updated position descriptions and recruitment of vacancies for faculty and staff positions.
  • Prepare position and salary justification requests on behalf of the Dean.
  • Direct the development and update of College of Social Work & Criminal Justice faculty and staff orientations to supplement the Provost's Office and central Human Resources orientations.
  • Work closely with the Assistant Dean, Finance and Administration in the management of Faculty Affairs administrative matters including, but not limited to, compensated appointment renewals, development and maintenance of the Faculty Handbook and faculty-related reports and information requests.
  • Provide oversight and content and input to the Faculty/Staff Resources section of the College of Social Work & Criminal Justice website.
  • Provide in-depth pre- and post-award support for the College of Social Work & Criminal Justice.
  • Work with principal investigators, prepare grant budgets and review proposals for completeness and compliance with submission requirements and policies.
  • Perform accounting, progress reporting, and other post-award grant management functions.  Review and interpret award documents to ensure compliance with sponsor terms and conditions.  
  • Maintain grant related costing allocations to properly reflect faculty effort.
  • Plan, arrange and participate in workshops and seminars to promote participation in the proposal process.
  • Perform other related duties and complete special projects as assigned.


Minimum Qualifications:


Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Must also have excellent customer service, organizational and time management skills.


For more information and to apply, visit www.fau.edu/jobs and go to Apply Now REQ12494.


Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or other protected status. Individuals with disabilities requiring accommodation, please call 561-297-3057. 711.


FAU is committed to the principles of engaged teaching, research and service.  All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

Contact Information

Florida Atlantic University



Boca Raton, FL 33431


Background Information



  • College/University
  • Administrator or Administrative
  • Grants and Contracts


Target Job Information

  • Full Time