Assistant Director - Pre-Award Services

Consistent with the Philadelphia Department of Public Health (PDPH) guidance, Saint Joseph’s University requires all faculty, staff, and students who will be on our campuses to be fully vaccinated, except for those with documented and approved medical and religious exemptions.


Position Summary or Faculty Qualifications                  

The Assistant Director for Pre-Award Services within the Office of Research Service (ORS) will be responsible for the management of the proposal development process and works in collaboration with university faculty and staff. This position will work closely with the Director of Research Services and the Associate Provost for Research and Graduate Administration and Policy to develop and execute a comprehensive strategy for faculty research and institutional grants that supports the academic priorities of the university’s strategic plan.


Duties and Responsibilities:              

  • Manage and organize the research proposal development and submission for complex and multidisciplinary proposals, including the development of complicated budgets and justifications
  • Work with PIs and external collaborators on completion of proposal components to comply with sponsor requirements and university policies
  • Work collaboratively with the Director of Research Services and the Associate Provost for Research and Graduate Administration & Policy to develop and sustain a grants strategy that supports faculty research and teaching across all academic programs in support of the university’s strategic plan
  • Working with the Director of ORS, in improving processes in proposal submission by refining standard operating procedures and enforcing quality standards
  • Collect, analyze, and interpret faculty research productivity for university internal reporting
  • Oversee the communication strategy by conducting grant prospecting and communicate funding opportunities to faculty and staff on a regular basis and with specific focus on opportunities for the growth and sustainability of academic programs
  • Provide consultative outreach to Deans and department chairs to support faculty in applying for funding to develop and support their research agendas.
  • Provide training and workshops for all interested parties on applying to government agencies and corporations for funding
  • Develop handbooks and guides to assist faculty and staff in the preparation of grants and contracts
  • Serve as a liaison and support to Corporate and Foundation Relations to coordinate applications for funding as needed


Secondary Responsibilities:              

  • Work closely with the Post-Award Services within the ORS to set up awards and ensure budgets are correctly entered
  • Work collaboratively with the Research Compliance Coordinator to assure compliance with regulations regarding COI, RCR, human subjects, animals, and biosafety
  • Maintain records and files related to grants and contracts and conduct analysis of submission trends by area, academic discipline, granting agency, etc.
  • Administer internal grant programs and limited competitions as needed
  • Assist in the design, development, and maintenance of the ORS website


Physical Requirements and/or Unusual Work Hours:                 

A willingness to work evening and weekend hours to meet grant application deadlines as needed.


Minimum Requirements:

  • Bachelor’s degree with CRA certification, or Master’s degree and 3-5 years of experience working in an office of sponsored research in an institution of higher education, or comparable experience in grants management in the corporate or non-profit sector
  • Demonstrated experience with both government and private research grants, including educational and health professions grants, public service projects, minority and disadvantaged programs, economic development projects, partnerships and cooperative agreement projects
  • Ability to develop and implement mentoring/training programs for faculty and staff for grant applications and review
  • Experience working with complex software applications comparable to “,” NSF Fastlane, and NIH ASSIST.
  • Excellent interpersonal skills and experience working both independently and as part of a team
  • Ability to communicate effectively orally, in person, by phone or zoom, and in writing


Preferred Qualifications:  

  • Master’s degree or Ph.D.
  • Grant writing experience
  • A proven track record of successfully sustaining/increasing grant revenue through sponsored research projects
  • Understanding of federal regulations and agency guidelines for grants management and sponsored research, including NIH, NSF, DOD and NEH; familiarity with PA State grants; working knowledge of Federal Uniform Guidance, IACUC, IRB and IBC guidelines
  • Ability to negotiate subcontracts and awards in consultation with the Director and/or Associate Provost


Link to posting:


Saint Joseph’s University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about – and to make a positive contribution to – our mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE


Saint Joseph’s University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail, visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University’s Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University’s response to reports and/or formal complaints, please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

Contact Information

Saint Joseph’s University



Philadelphia, PA 19131


Background Information

4-Year Degree

  • College/University
  • Administrator or Administrative
  • Department Administrator


Target Job Information

  • Full Time