Grants & Contracts Analyst - 100% Remote Position

Overview

Position Overview:  The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management to the International Maternal Pediatric Adolescent AIDS Clinical Trials Group (IMPAACT), for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.  This is an exempt position.

Job Scope/Complexity: Will work independently the majority of the time, with support from Sr. Financial Manager and/or other department staff. General proficiency with grant/contract preparation and management is expected.  May interact with internal and external research/administrative professionals, IMPAACT Operations Center and Data Management Center.

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including Subaward agreements.  These grants, contracts and awards may involve detailed budgets, Subawards, Federal and Pharmaceutical company clinical trials.

Primary Duties and Responsibilities:

• Understand and utilize institutional policies for pre-award and post-award grant process and sponsor guidelines. 
• Conduct complex award management activities, including monitoring and reconciling accounts, audits, and evaluations and reporting.
• Assist in preparation of grant materials for competitive renewals, progress reports, carryover requests and administrative supplements to include, but is not limited to creation and/or review of budgets, justifications and communicating necessary corrections to subrecipient. Review involves accuracy, content, adherence to all relevant guidelines.
• Review budgets and related justification for appropriateness and completeness of content.  Ensures that all applicable and indirect costs have been applied.  May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Setup Subagreement documentation including significant financial interest form, Subagreement information sheet and collating multiple Subagreement documents.
• Manage, monitor and review Subagreement invoices to match approved budget and scope of work, following established processing procedures.  Conduct Subrecipient audits as required. Apply a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Sustain complex database/excel spreadsheets and filing system in order to ensure balance purchase orders, accounts and consortium expenditures.
• Create and maintain Subagreement files after fully executed agreements are sent to Subrecipients.
• Maintain IMPAACT finance e-mail box. Answer budgetary and invoicing questions in a timely manner.
• Monitor monthly expenditures through reconciliation of monthly financial statements. Assist in oversight of the expenditure of funds; ensure that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines.
• Provide information and direct assistance required to complete contract and Subaward closeouts.

Special Knowlege, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices required.  Thorough knowlege and understanding of SAP preferred.
• Ability to make independent judgements and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts.
• Proficient in the use of software applications and Microsoft Office programs
• Strong organizational and analytical skills, problem solving abilities and attention to detail required.
• Strong interpersonal and communication skills, both oral and written suggested.
• Demonstrated ability to coordinate projects independently and work constructively as part of a team.