Research Administrator III-IV

Overview

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research, and learning. The only National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease, and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Research Administrator III/IV (RA) is a high-level career position which supports the faculty and lab personnel in the Division by providing support in grants management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty. The grant portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities. This role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment. The specific portfolio will be determined once the candidate is selected and their aptitudes and preferences known.

This role can be hybrid remote or on-campus.  The option of full remote may be considered during the interview process. Applicant must specify preference of on-campus, hybrid remote, or full remote during the application process. Full remote will need to be reviewed and approved by the Remote Work Administration Committee.

The Research Administrator III/IV (RA) is responsible for all pre-award and post- award operations for each faculty in their assigned portfolio. This includes completing nonscientific grant content and tasks, adherence to internal and external deadlines for grant/IRB/HR submissions, maintain and advise the PIs on management of the portfolio, and develop effective solutions to any issues that may arise. Management of portfolios to ensure for each grant awarded all policies and procedures are followed per the terms and conditions of the award and per institutional policy.

Responsibilities

• Human subject and animal file regulatory support is a required component of this role.
• Prepare/Consult/Advise faculty on non-scientific portions of regulatory applications/submissions.
• Assist with submission of renewals of regulatory files adhering to deadlines.
• Development of clinical trial agreements including creating, negotiating, and management of budgets based on protocol activity.
• Some data entry and maintenance for activities related to the clinical trials using a clinical trial management system.
• Prepare/Consult/Advise faculty and maintain data/material use agreements and compliance documentation.
• Assist each of the faculty in their assigned portfolio to plan and ensure compliant and effective funding for longevity by maintaining and reporting budget status for entire portfolio.
• Provide guidance in relation to budget adherence, regulatory administration, and general administrative support for the labs/departments that are part of their portfolio.
• Collaborate with faculty and interface with program employees and other divisions, departments and institutions as needed on administrative and strategic planning.

Qualifications

MINIMUM QUALIFICATIONS:

• HS diploma or equivalent.
  • Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management.
  • Research Administrator IV minimum requirements: Five years in pre-award and post-award grants and contract management.
• Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research.
• Budget development and management for multiple types of funding mechanisms (NIH, Foundation, pilot funding).
• Technical experience sufficient to allow proficiency doing remote work –daily use of MS Outlook, MS Teams, Slack, and Zoom.
• Able to work independently and prioritize competing priorities but also the ability to work as part of team, seeking/providing guidance from/to team members and peers.
• Able to multi-task and work effectively in stressful circumstances, such as tight deadlines.

PREFERRED QUALIFICATIONS:

• Prior grants management experience of more than 4 years.
• Multi-project grants management experience with a wide variety of funding sources.

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.