Research Administrator III-IV

Overview

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

The Basic Sciences Division at Fred Hutch is seeking an experienced Research Administrator (RA) to join our team of Research Administrators. We seek someone with administrative experience in pre- and post-award grant and contract administration to facilitate the work of our preeminent scientists. The position serves as a liaison between assigned faculty and the Fred Hutch central administrative departments and as such has an opportunity to provide a broad array of administrative support functions. The RA supports and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs. The RA collaborates with Principal Investigators and their lab members and interfaces with other departments as needed to complete job responsibilities. The RA works autonomously to complete nonscientific grant content and tasks, facilitate human resource activities for the laboratories, advises the PIs on relevant matters and develops effective solutions to administrative issues but is also part of a team of colleagues performing similar duties. We seek someone with skills in research administration as well as strong organizational skills, an interest in continuous learning, a sense of humor and a desire to work in a supportive and collegial community.

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities

Budget/Fiscal Management

• Participate in strategic planning activities for the faculty such as setting administrative goals related to their portfolio of funding, tracking administrative due dates and related activities
• Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
• Develop, run and analyze reports aimed at oversight of over/under spending, compliance with regulations and forecasting future expenses
• Funding source administration- Lead the process of preparing grant submissions and post award activities by conducting tasks such as:
  • Working with faculty to develop timelines and strategies for responses/requests
  • Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
  • Prepare and review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

Regulatory Support

• Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions (human subject and animal regulatory requirements, material transfer agreements, etc.)
• Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
• May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
• Serve as a central point of contact to answer questions and facilitate solutions

Administrative Support

• Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed
• Identify space and resource shortages and develop recommendations to resolve related issues
• Oversee the management of projects including occasional event planning and management
• Communicate with other departments/entities on Primary Investigator (PI)’s behalf
• Resolve discrepancies and issues with stakeholders on PI’s behalf

Leadership

• Opportunity to lead team members in training on new systems/processes
• Opportunity to serve as mentor or resource for less experienced staff

Qualifications

Minimum Qualifications

• High school diploma or equivalent
• Research Administrator III minimum requirements: Three years of relevant experience performing research administration in pre-award and post-award grants and contract management
• Research Administrator IV minimum requirements: Five years of relevant experience performing research administration in pre-award and post-award grants and contract management
• Ability to analyze and interpret regulations, determine impact, and manage change
• Proficiency with Microsoft Office and Adobe software
• Skilled in application of Excel formulas and functions for use in budget analyses, projections, and reports
• A focus on excellent customer service
• Excellent communication skills
• Thrives in environment of sharing information and learning with colleagues

Preferred Qualifications 

• Bachelor’s degree

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.