Research Administrator II-III

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

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The Research Administrator II/III proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments within the Translational Research Program in the Public Health Sciences Division.

The Research Administrator II/III is part of the Translational Research Program’s administrative team and reports to the Program Operations Director. This role collaborates directly with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio.   While the Research Administrator II/III works in an autonomous manner to complete non-scientific grant content, tasks, and to advise PIs on relevant matters, this role is well supported in problem solving, workload balance, and career growth by the direct supervisor and peers.

 

Responsibilities

Budget/Fiscal Support

• Support strategic planning activities of the PI such as providing relevant fiscal information
• Develop, monitor, track and project complex multi variable budgets in accordance with regulatory and sponsor requirements
• Develop, run and analyze reports to identify issues and escalate as needed
• Develop custom report formats to share information with the team/department
• Partner with finance to resolve identified budget and expense issues
• Identify and discern discrepancies with expenses and escalate as needed

Funding Source Administration

• Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
• Perform key post award activities such as:  Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards

Regulatory Support

• In consultation with PI(s), prepare non-scientific portions of regulatory (IRB/IACUC) applications/submissions
• Manage renewal timelines and ensure completion of regulatory documents in a timely manner
• Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
• Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
• May serve as a central point of contact to answer questions, escalating issues as needed

Administrative Support

• Complete key administrative tasks such as travel coordination, editing CVs and publications, and purchasing and maintenance of supplies and equipment
• Identifying administrative issues for discussion with leadership
• May manage projects including occasional event planning and management

Leadership

• May act as a divisional resource and assist with training for lower level staff

 

Qualifications

Minimum Qualifications

• High diploma or equivalent required. Bachelor's degree preferred
  • Research Administrator II work experience:
    • At least 2 years of work experience building, overseeing, and managing budgets
  • Research Administrator III work experience: 
    • Three to five years of grants administration in pre and post award. In a research or not-for-profit environment highly preferred
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions
• Ability to edit SharePoint sites or basic web pages
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
   

Preferred Qualifications

• DoD and NIH grant management experience
• Research administration experience in a lab-based setting
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Knowledge of Fred Hutch funding rules and policies

 

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

Contact Information

Background Information

Target Job Information