Sponsored Projects Administrator

The Heinz College of Information Systems and Public Policy consists of two schools, the School of Public Policy and Management and the School of Information Systems and Management, and offers an academic experience unlike any other. Heinz College prepares students with a unique ability to conduct careful and objective analysis of relevant data, to understand and demonstrate the power of information technology, and to lead and implement change in managerial and policy contexts.

We are seeking a Sponsored Projects Administrator to support the Office of Business and Research Services within the Heinz College.  Reporting to the Manager of Sponsored Projects, we will look for you to expertly handle post-award sponsored project administration, which includes sponsored research, sponsored instruction, other sponsored projects, and gift awards/grants funded by government contracts, foundations, and corporate entities. The successful candidate will have a strong interest in the financial elements of grants and awards.  This is an exciting opportunity if you seek challenge in an interesting and fast-paced environment. 

Core responsibilities include:

  • Providing timely, accurate financial analysis and forecasting for sponsored projects
  • Assisting with the interpretation, implementation, development and reinforcement of departmental/university policies and procedures for program funding related to grants/gifts
  • Generating accounting, financial, and management reports for sponsored projects
  • Monitoring expenditures, payment approvals and reconciling human subject payments
  • Leading sponsored project reconciliation and working effectively with faculty to accurately close-out accounts
  • Culturally-responsive collaboration with colleagues across campus on a regular basis to resolve complex post-award situations related to labor allocation, accounting and related issues
  • Assisting the Manager of Sponsored Projects with proposal submissions and projects as requested

The successful candidate must demonstrate:

  • Excellent culturally responsive written/verbal communication and oral presentation skills
  • A high degree of technical proficiency using MS Excel
  • Well-developed analytical skills, problem solving and reasoning abilities
  • Outstanding attention to detail and accuracy

We value diversity, flexibility and passion within Heinz College. Inclusion, collaboration and cultural responsiveness are valued skills at Carnegie Mellon. Therefore, we are in search of a team member who is able to collaboratively engage with Heinz and campus-wide community members at a high level of cultural awareness and sensitivity, care and integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.


  • Bachelor’s Degree required; equivalent combination of education and/or experience may be considered
  • At least one (1) year of Sponsored Research administration experience and/or one (1) year of Accounting experience required
  • Three (3) years of related experience preferred
  • Prior experience with federal proposal development and awards administration (NSF and NIH) is strongly preferred


  • Successful background check
  • Please visit Why Carnegie Mellonto learn more about becoming part of an institution inspiring innovations that change the world. 
  • Click here to view a listing of employee benefits
  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran
  • Statement of Assurance

Contact Information

Carnegie Mellon University



4800 Forbes Avenue

Pittsburgh, PA 15213


Background Information

4-Year Degree


  • College/University
  • Non-Profit
  • Administrator or Administrative
  • Business Manager
  • Department Administrator
  • Finance, Operations
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs

Authorized to work in the US


Target Job Information


  • Full Time