Senior Administrator

Overview

Where You Will Work:

Location: Boulder, CO (The current UCAR work model is hybrid (remote/in-person). This position has the option of an ongoing hybrid schedule.

Application Deadline: This position will be open until filled with priority given to candidates applying by Friday, May 20, 2022.

Position Term: Regular, Full-Time

Relocation: Relocation assistance is available for this position.

Work Authorization: UCAR/NCAR will not sponsor a work visa (e.g., J-1, H1-B, etc.) for this position. U.S. Citizenship, Permanent Residency, or other protected status under 8 U.S.C. 1324b(a)(3) is required for this position.

Salary:
Hiring Range: $92,669 - $115,836
Full Salary Range: $92,669 - $150,588

Benefits: UCAR's rich package of employee benefits includes medical, dental, vision, education assistance, retirement, and life insurance. UCAR offers a variety of programs designed to assist with work-life balance including flexible work alternatives, paid time off and 14 weeks of paid parental leave. To learn more about our benefits, click here: https://www.ucar.edu/opportunities/careers/benefits

Vaccination Requirement: All employees hired by UCAR must comply with UCAR’s Covid-19 Vaccination Policy and safety protocols.

What You Will Do:

The Scientific Partnerships & Service (SPS) Center  provides scientific and technical services to sponsors  aligned with three main themes: large-scale partnerships and initiatives and long-term job opportunities and workforce management at selected federal locations, and a full range of Event Management including organizational logistics and travel management, in accordance with UCAR collaboration agreements with federal sponsors. 

UCP Business Shared Services (BSS) administrative teams are deployed to partner with each Center in UCP. The deployed teams integrate deeply within the center and come together as the BSS team to share knowledge, develop and refine best practices and bolster professional growth among administrative colleagues.

The Senior Administrator is a senior member of SPS Center and BSS leadership teams. The position is the fulcrum for leading and empowering a high performing administrative team to partner with the SPS Center across functional areas including human resources, finance, budget, proposal and post award administration, and policy interpretation. The position has a key role in the BSS to propel ongoing development, implementation and improvement for UCP Business Shared Services.  

Strong candidates are:

• Team Oriented 

• Thought Partner 

• Innovative Problem Solver

• Champion of diversity and staff development

• Skillful Communicator

• Driver of process improvements

Responsibilities:

SPS Responsibilities:

• Build and execute the strategic vision of the Center, as a member of the SPS CPAESS Center Leadership team.

• Comprehensive budget development and management for all Center funding

• Coordinate HR actions such as promotions, performance evaluation activity 

• Partner with UCAR HR staff to oversee hiring, promotion and performance evaluation processes for a division of 120 staff located across the U.S.

• Lead large Center-based proposals, including development and coordination of timeline, proposal team roles and responsibilities and budget development

• Primary administrator for large, complex awards within SPS including financial management and analysis, contracts and subawards and procurement 

• Provide administrative direction to Administrators and Budget Analysts in financial management and analysis, contracts and subawards and procurement 

• Supervises the BSS team that is deployed to SPS/CPAESS to provide admin support

• Provides administrative direction to team for all functional areas (award and financial management and analysis, proposals, contracts and subawards, travel, procurement and HR)

BSS Responsibilities:

• Leads change management related to BSS and center transition, in addition to ongoing changes within UCAR

• Leads standardization/streamline of business process and cultural change for BSS

• Partners with UCP Assistant Director to coordinate BSS assignments to meet Center needs

• Develops and maintains effective team processes for communication, constructive debate, conflict resolution, identifying innovation opportunities and joint problem solving across all of the UCP Centers.

• Trains, coaches and mentors BSS staff

• Leads large proposal coordination and budget development for UCP (high dollar, new funders/opportunities) 

• Develops and implements high level financial tools for UCP to drive informed business decisions and strategy

• Develops implementation plan and leads onboarding of new large awards

• Solves complex problems in areas including but not limited to financial, operational, sponsor relationship/expectations, staffing, business development/proposal

What You Need:

Education and Years Experience (Required):

• Bachelor's degree in business, accounting, or related field or equivalent experience

• 10 years of relevant experience in management at a senior level

• 3 years of supervisory experience

Knowledge, Skills, and Abilities:

• Proven leadership skills and ability to achieve organizational goals

• High level skill in  current technical and professional skills in finance and financial management such a budget management and analysis

• Experience managing human resources activities such as hiring, promotions, performance evaluation etc.

• Knowledge of project management principles  

• Advanced change management leadership skills

• Excellent analytical, interpersonal, communications and presentation skills

• Strong supervisory and mentoring/coaching skills

• Knowledge of  managing in a shared services, matrixed environment

• General knowledge of the U.S. Generally Accepted Accounting Principles (GAAP)

• Knowledge of diversity, equity and inclusion issues in the workplace

• Advanced skills in MS Excel, Word, Google Suite, and  in financial management software

• Advanced knowledge of proposal development for different award vehicles such as grants, cooperative agreements, contracts, IDIQs

• Demonstrated skill in business process improvements

Desired, but not required: 

• Master’s Degree in business, accounting, or related field.

• Demonstrated successful management experience that includes: 

  • managing complex strategic operational issues

  • the  interface between strategic development and operational delivery

  • workforce planning 

  • leading and developing a team approach in a multi-disciplinary, shared services environment

• Demonstrated success serving and supervising in a matrix-managed organization

• Leading process improvement and developing efficiencies across working groups

• Identifying best practices in an organization and leading wider adoption of those practices

Application Notes:

• A cover letter is required when applying to this position.

• An Inclusion Statement will be required for all applicants moving forward to the interview stage. This statement should address past efforts, as well as future vision and plans to advocate for and advance diversity, equity, and inclusion in the organization and/or field of work.

• Please note that while the position description details both minimum requirements as well as desired skills and experience, we want to remind applicants that you do not need to have all the desired skills and experience to be considered for this role. If you have the passion for the work along with experience in a related field, you are encouraged to apply. We can provide on-the-job training for the rest.

• For more information about our commitment to diversity, equity, and inclusion, here is the link to the Office of Diversity, Equity & Inclusion Strategic Plan and to the ODEI landing page.

• This is a risk-based position, as such, pre-employment screenings and background checks are conducted in conjunction with an offer for employment into risk-based positions. This screening may involve verifying or reviewing any of the following relevant information: restricted parties screening, employment verification, education verification, reference checks, verification of professional licenses, certifications, and Motor Vehicle Records. Risk-based positions require pre-employment screening, a criminal background check, and Sex Offender Registry screening (for positions working with vulnerable populations). UCAR complies with the Fair Credit Reporting Act (FCRA).

The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. 

Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.