ADMIN001249 Administrative Analyst II

Northern California Institute for Research and Education (NCIRE) is the leading nonprofit research institute in the United States devoted to advancing Veterans health research. NCIRE is part of one of the world’s most dedicated and successful Veterans care communities, pioneering new treatments and understandings of military medicine and care.

Along with our partners at the San Francisco VA Medical Center and the University of California, San Francisco, we are working to discover and develop effective, safe, and practical treatments for military injuries and diseases affecting Veterans. Through new technologies, novel scientific insights, and international clinical collaborations, we strive to set a new standard of health care research for Veterans and military personnel.        


Administrative Analyst with grants management experience and computer fluency will conduct budget analyses, develop financial and staff projections, post award management and other duties as assigned. This role will handle all aspects related to budget and cost compliance for their assigned portfolio using their knowledge of grant and contract management rules and regulations, in relation to the governing OMB circulars, institutional policy, technical expertise, and analytical skills.

Department Role: Specifically, Analyst will be responsible for pre-award and post-award functions for several Principal Investigators (PIs) at the VA Advanced Imaging Research Center (VAARC) located at the San Francisco VA Medical Center (SFVAMC). Analyst will be responsible for the preparation, review, and submission of all proposals and renewals within VAARC via NCIRE. This challenging position requires frequent interactions with faculty, research and administrative staff, collaborating scientists, the UCSF Department of Radiology Business office, UCSF Controller’s office, the SFVA Department of Research & Development, the SFVA Department of Radiology, and NCIRE.

Essential Functions:

  • Assist Principal Investigators with preparation and submission of contracts and grants, including new proposals, renewals and fellowship awards, clinical trial applications, budget preparation, timelines, biosketches and other documentation required by the granting agency and administrative office, assembly of final proposals, review of all proposals for compliance/completeness, and facilitate necessary signatures for submission
  • Review proposals to extramural sponsors to ensure compliance with agency regulations          
  • Provide fiscal management for all contracts and grants, pre-award compliance post-award administration 
  • Coordinate approval process of proposals
  • Monitor general ledger, identify and resolve any discrepancy with financial journals and cost transfers
  • Ensure compliance with prime award terms and conditions
  • Maintain working knowledge of on-line financial systems
  • Responsible for ensuring all necessary pre- and post-award compliance activities are completed within the required timeframes (i.e. progress reports, FCOI) while adhering to sponsor and institutional policies. 
  • Perform other related duties as assigned

Job Requirements:

  • Degree in business administration or related field, with a minimum of 3+ years' experience and increasing responsibility in a research administration or grants negotiation and management role, or an equivalent combination of education and experience
  • Detailed knowledge of Office of Management and Budget Circulars (A-122 or A-21, A-110, A-133) and demonstrated expertise in interpreting and explaining requirements
  • Detailed knowledge of Federal agency policies, notably NIH and DOD
  • demonstrated computer fluency, primarily in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reporting  
  • Significant experience in developing, negotiating a variety of agreements including creative problem solving and effective decision making    
  • Demonstrated commitment to excellence in customer service and performance
  • Ability to analyze, problem solve, interpret and apply policies/regulations
  • Ability to manage multiple projects, tasks and priorities to achieve desired goals
  • Ability to work independently as well as part of a team
  • Previous experience in a university institution or non-profit organization highly desirable
  • Research or grants education and/or certification is preferred

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Northern California Institute for Research and Education (NCIRE) is proud to be an Equal Opportunity Employer.

Per San Francisco's Fair Chance Ordinance, Northern California Institute for Research and Education (NCIRE) will consider qualified applicants with criminal histories

• Principals only. Recruiters, please don't contact this job poster.

Contact Information

Northern California Institute for Research and Education



4150 Clement St

San Francisco, CA 94121


Background Information

4-Year Degree


  • Hospital
  • Non-Profit
  • Administrator or Administrative

U.S. Citizen


Target Job Information

  • Full Time