Grants Administrators- #0003954

Have you dreamed about being part of an outstanding community of forward-thinking researchers who use the Hubble and James Webb Space Telescopes to find new discoveries and expand our understanding of astronomy and physics? We are looking for an individual with an interest in the field of research grant administration to join our Grants Administration team. We sponsor the HST and JWST grant programs that provide research funding to universities and researchers performing groundbreaking research and discoveries in astronomy using the most powerful space telescopes ever invented. 

Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland (Click here to learn more about our missions). This position could support working from home. Candidates must be in our local market to be able to report on-site when needed.

Open to Junior and Mid Level applicants! You will work with the policies, procedures and regulations, including the Uniform Guidance (2CFR200), applicable to awarding and managing federally funded awards for research in astronomy. You will use these skills to successfully:

  • Execute all grant administrative and fiscal activities through all phases of the grant life-cycle, including pre-award reviews, post-award monitoring and administration, and final closeout.
  • Work with the investigators and staff at your recipient institutions to assist with pre-award and proposal questions, evaluate eligibility, and determine cost allowability.
  • Provide support and training to your institutions related to using the Space Telescope Grants Management System (STGMS), and understanding the General Grant Provisions.
  • Review business, financial, administrative, and management policies and practices to evaluate risks posed by recipient institutions. Based on your evaluation, you will identify and recommend appropriate levels of recipient monitoring to management.
  • Work with your management team to improve processes and respond to customer requests.

We are searching for highly motivated and curious self-starters who thrive in a team environment and take personal ownership and pride in their work. You should possess the following education, skills, and attributes.

Junior Level Candidates:

  • Bachelor’s degree in Research Administration, Business Administration, or other related curriculum.
  • A commitment to excellence, customer service and the team.
  • Attention to detail and the ability to coordinate, plan, and prioritize multiple projects are essential.
  • Flexibility to adapt in a dynamic work environment.
  • Ability to perform under challenging conditions such as during proposal deadlines.
  • Have a positive outlook, and foster harmonious, respectful and collaborative working relationships with co-workers, scientists, external institutions, and government agencies.
  • An aptitude for using software tools, with a strong proficiency with MS Office, including Excel, Word and Outlook.

Mid-Level Candidates will also possess:

  • Minimum of three years of prior grants administration experience as the sponsor or as a pass-through entity issuing research awards (*).  Skills in the areas of awarding, monitoring and managing research grants are particularly desired.

(*) Experience working in a sponsor organization is desirable but not required.  Prior experience in the role of a grant recipient receiving federally funded research awards may also be considered.

This is a full-time position which requires a 40-hour work week during standard business work hours.  Hybrid work schedules supported. Additional hours will occasionally be required and may include working evenings to complete special assignments, or to provide support to recipients in Central, Mountain, and Pacific time zones. Occasional travel may also be required.

The starting position and salary are commensurate with education and experience. We offer an excellent and generous benefits package (Click here to explore our benefits). STScI provides a flexible and welcoming workspace for all (Click here to learn more about our culture).

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by May 15th will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link:

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STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We reflect this deep dedication by strongly encouraging women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities (Click here to learn more about how we foster Diversity & Inclusion). Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at EOE/AA/M/F/D/V.

STScI sees the diversity of its staff as a strategic priority in our desire to create a first-rate scientific community. We reflect that deep dedication in strongly encouraging women, minorities, veterans and disabled individuals to apply for these opportunities. As an Equal Opportunity and Affirmative Action Employer, STScI does not discriminate because of race, sex, color, age, religion, national origin, sexual orientation, lawful political affiliations, veteran status, or mental or physical handicap. EOE/AA/M/F/D/V.

If anyone needs assistance applying or making edits to a profile, please email

Contact Information

Space Telescope Science Institute





Background Information

4-Year Degree


  • Non-Profit
  • Administrator or Administrative
  • Grants and Contracts


Target Job Information

$84,321 US

  • Full Time