The Office of Sponsored Projects, Smithsonian Institution (Washington, DC) seeks an experienced, results-oriented Grants and Contracts Financial Analyst to provide technical assistance on all aspects of post award sponsored projects management. This full-time position will support a diverse portfolio of government and private funding awards for research programs and projects. The incumbent will serves as primary financial contact for investigators and fund managers, and acts as liaison to sponsors regarding grants and contracts financial matters. NOTE: this position is eligible for hybrid or remote telework schedule, and is NOT a federal position.
Salary range: depending on qualifications and experience: $61,947 – $97,430
Provides excellent customer service when interacting with investigators, fund managers, and other central offices.
Monitors award compliance with Smithsonian policies, sponsor terms and conditions, guidelines and applicable federal rules and regulations throughout the life of the award.
Performs financial management functions, including billing sponsors in accordance with award invoicing terms, preparing letter of credit draw downs, applying check payments and wire transfer of funds accurately to outstanding accounts receivable, managing accounts receivable (including researching and resolving any credits balances), and timely resolution of unidentified payments from sponsor.
Monitors financial report due dates, prepares, and submits interim and final financial reports.
Monitors expenditures, grant budgets, spending rates, and end dates of sponsored projects.
Assists with training of Smithsonian staff on post award management and compliance.
Preferred experience would best be gained from working on financial management of federal, state, local, international government or private foundation grants and contracts, at a university, research institute, hospital, or non-profit organization. We seek candidates with excellent Microsoft Excel skills, strong oral and written communication skills, detailed-oriented and able to work independently, and strong organizational, coordination and prioritization skills.
In addition, the following are preferred qualifications:
1 to 3 years of accounting experience with monitoring financial aspects of grants and contracts
a bachelor’s degree in Accounting or Finance
Knowledge of Uniform Administrative Requirements, cost principles, and Audit requirements for Federal Awards (2 CFR 200)
Experience with the following is preferred but not required:
indirect cost proposals
Oracle software (e.g., PeopleSoft ERP)
Governing regulations (e.g., Federal Acquisition Regulations)
Attainment of Certified Financial Research Administrator (CFRA) or Certified Research Administrator (CRA).
Smithsonian Institution offers eligible employees comprehensive health, dental and vision plans, life insurance options, vacation, sick leave, and enrollment in the TIAA-CREF retirement plan, as well as commuter transit benefits.
Conditions of Employment:
Pass Pre-Employment Background Investigation
Maintain a Bank Account for Direct Deposit/Electronic Transfer
You must be fully vaccinated for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine.
Have an approved Reasonable Accommodation granting an exemption from vaccine requirements. Please see additional information regarding reasonable accommodations below.
The Smithsonian Institution has a mandate requiring all employees (federal and trust), affiliated staff (including volunteers, interns, and fellows), and the contractors who work with us to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., onsite, telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the Smithsonian Institution, if after November 22. The Smithsonian Institution will provide additional information regarding what information or documentation will be needed and how you can request a legally required exemption from this requirement. This requirement applies to employees, affiliated staff, contractors who are working on-site, and those teleworking in whole or in part. Limited exemptions to the Smithsonian Institution’s COVID-19 vaccine mandate will be considered on a case-by-case basis for selected candidates who inform the Smithsonian that they cannot be vaccinated because of a disability, including certain medical conditions the Center for Disease Control (CDC) considers contraindications to the vaccine, or because of a sincerely held religious belief, practice, or observance. Additional information and instructions regarding Smithsonian’s COVID-19 mandate will be provided at the time of selection.
The Smithsonian Institution does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization or other non-merit factors. The Smithsonian Institution, a non-profit organization, is an equal opportunity employer, values and seeks a diverse workforce. Join us as we celebrate our 175th Anniversary in 2022!
The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please contact firstname.lastname@example.org. The decision on granting a reasonable accommodation will be made on a case-by-case basis.
Note: your resume MUST contain the job title, duties, starting and ending dates (month and year), hours worked per week, and salary earned. For immediate consideration, please email your resume, cover letter, and names and contact information for 3 professional references to email@example.com by February 20th. Please put “Grants/Contract Financial Analyst” in the subject line. Note that review of applications may begin prior to closing date.
Office of Sponsored Projects, Smithsonian Institution P.O. Box 37012, MRC 1205 Washington, DC 20013-7012