Assistant Grants Manager


The Department of Chemistry seeks an Assistant Grants Manager to support the administration of research grants for our faculty, students, and research staff in a dynamic research-intensive environment. Under the supervision of the Grants Manager, the Assistant Grants Manager's primary responsibilities will include all pre- and post-award activities related to various sponsored research projects for a set of faculty. Such projects include, but are not limited to, the administration of multi-institutional center grants and an interdisciplinary university- and industry-sponsored research initiative.Assist with other grants management projects as assigned.


This is an entry-level position into the field of grants management for those with some experience and a strong desire to learn more.



Pre-Award Activities:

  • Guide the PI through the application process and ensure that requirements for each proposal are fulfilled as described by the program announcement;
  • Prepare the budget and the budget justification;
  • Prepare and/or review administrative documents required for applications;
  • Process subcontract agreements;
  • Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary;
  • Submit proposals before the sponsor's deadline;
  • Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission.


Post-Award Activities:

  • Work with PI to carefully monitor effort and spending on awards and ensure compliance;
  • Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary;
  • Review all Notices of Award and notate internal systems with special restrictions or conditions of the award;
  • Assist the Grants Manager with all closeouts;
  • Review and provide analysis of monthly 12-month faculty projections;
  • Prepare periodic long-term projections for individual faculty under guidance of grants manager;
  • Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed;
  • Review and approve requisitions for equipment and all travel and expense reports (Concur) on sponsored projects for compliance.
  • Process sponsored research journal entries and labor accounting adjustments, as needed;
  • Work with other universities and sponsors on the transfer or relinquishment of grant awards;
  • Actively alert PIs of upcoming renewal deadlines and annual progress reports;
  • Maintain a working knowledge of all government rules and regulations pertaining to sponsored research;
  • Disseminate and enforce financial policy with colleagues;
  • Assist with other projects as assigned.




Essential Requirements:


  • Must be a self-starter who takes initiative and solves problems independently.
  • Excellent organizational and interpersonal skills, as well as written and verbal communications skills.
  • Ability to exercise independent judgment to plan and prioritize diverse workload, and meet frequent deadlines.
  • Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.
  • Ability to manage multiple priorities in a fast paced, changing environment.
  • Must maintain strict confidentiality of personnel and salary information.


Preferred Qualifications:


  • Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
  • Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse.
  • Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).
  • Familiarity with Princeton's administrative procedures and policies.


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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Contact Information

Princeton University





Background Information

High School


Target Job Information

  • Full Time