Grants & Contracts Analyst

Benaroya Research Institute at Virginia Mason (BRI) has a bold mission: Predict, prevent, reverse and cure immune system diseases, from autoimmune disease to cancer to COVID-19. We examine the immune system in both health and disease to understand how disorders start and how to rebalance the immune system back to health. Equipped with innovative tools and robust biorepositories, our team chips away at the biggest mysteries behind these conditions to work toward our vision of a healthy immune system for all. As an independent non-profit organization within Virginia Mason Franciscan Health, we collaborate with clinicians to accelerate the path from innovative lab discoveries to life-changing patient care.


At BRI, each role is valued and an important contributor to the vision and mission. BRI is committed to a safe, caring and diverse workplace; as well as to taking action to further our commitments to foster inclusion, equity and belonging so employees feel comfortable bringing their full selves to work. Consider making a difference, join our team. Because together, we are Powering Possibility.


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The Grants & Contracts Administration (GCA) team manages cradle-to-grave support for sponsored research at BRI. The Grants & Contracts Analyst works in a six-member team environment with limited supervision to complete work assignments and makes independent judgments and decisions within the guidelines of sponsoring agencies and BRI policies. 

The Grants & Contracts department is working a hybrid schedule and provides workplace flexibility.  Fully remote applicants will be considered but local applicants may be given priority.

This is a mid-level, non-supervisory position in the grants & contracts field.



  • Principal Investigator (PI) portfolio support – Providing GCA support to a portfolio of scientists as allocated by GCA Director including monthly meetings, project report review, responsibility over deliverable submissions, and management of awards. This is likely to include budgeting; proposal preparation and submission; interpreting sponsor requirements for scientists; communicating with sponsors; award negotation; creating financial reports, running reports (jet reports that are linked to Serenic, our financial database)  and converting to diverse reporting formats; creating other support documents to reflect financial support for individual investigators; obtaining and organizing subawardee reporting documents; submission to various sponsor sites; filing and record retention of reporting documents.
  • Subaward team – In collaboration with other members of the GCA team, create outgoing subawards from an existing template for review and initiate and monitor correspondence with subawardees.
  • Setting up new awards in financial database (Serenic), posting budgets, adding details from award agreements such as start/end dates, invoicing type, etc.
  • Processing incoming invoices for signature and payment (for subawards and other agreements) – track expenses against budgets and create coversheets for approval based on received invoices, obtain investigator signatures as needed.  Familiarity and ease with Excel a plus.
  • Maintenance of electronic folders – conversion of paper files to electronic, organization of electronic folders to maintain compliant record retention.
  • Audit preparation – review of folders for completeness, gathering documentation for Uniform Guidance audit, obtaining signatures from investigators as needed.
  • Collecting and entering effort allocations records into effort allocation system – assisting analysts in recording effort and salary for employees based on input from investigators. Reviewing completeness of monthly allocations once per month.  Comfort with learning a new database a plus.
  • Running internal jet reports for federal draw requests to assist senior analyst in requesting funds from NIH based on prior month’s expenses.



  • Bachelor’s degree in a related field is preferred
  • Minimum of three years of related experience (grants, contracts, accounting, administration)
  • Proficiency with spreadsheets and databases is also preferred
  • Familiarity with NIH grants and OMB Uniform Guidance and circulars A-110, A-122 and A-133
  • Organized and detail-oriented incumbent, especially with document management
  • Word, Excel and database experience
  • Ability to work as a team member and possess strong oral and written communication skills


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Contact Information

Benaroya Research Institute at Virginia Mason



1201 Ninth Avenue

Seattle, WA 98101


Background Information

4-Year Degree


  • Government
  • Non-Profit
  • Grants and Contracts

Authorized to work in the US


Target Job Information

  • Full Time