Oversees all USA Health/College of Medicine grant and contract financial activity and acts as a liaison between the college and the Office of Grants and Contracts Accounting; prepares grant/contract financial analysis and schedules/reports for the Health Systems Grants Office, College of Medicine Business Office, College of Medicine Dean’s Office, Mitchell Cancer Institute, and USA Health and Departments; reviews all Health Systems grant activity from new fund set up to close-out; working with departments and colleges (COM, MCI, USA Health, CON and AHP), Health Systems Grants Office, G&C Accounting and Sponsored Projects Administration to ensure compliance with Federal, State, and University guidelines.
Reviews all grant-related expenditures for accuracy and to make sure the expenditure is allocated in the budget and are allowable under the Sponsor, University, and State guidelines; works with the Executive Director and/or Assistant Director of the Health Systems Grants Office to gain approval for the expenditures if needed or obtain the proper cost accounting standard forms needed to process the expenditure.
Reviews all grant-related expenditures for accuracy which includes both LPOs, POs, Direct Pays, and expenses allocated in Concur.
Monitors and produces burn rate reports for all restricted funds.
Reviews all grant-related human resources and payroll paperwork for accuracy, verifying salary cap on personnel action forms.
Oversees grant administrators and fills in to prepare/maintain monthly and grant budget year-end financial statements for restricted funds.
Develops standardized monthly financial reports for the health system to assist grant administrators to communicate with their Principal Investigators about the financial status of their restricted funds.
Reviews spending patterns on individual grants to ensure compliance with budget and timeliness of spending.
Maintains spreadsheets detailing COM cost-share commitments which includes: adding new commitments and monthly activity, preparing and submitting monthly journal and budget entries, providing monthly commitment detail to basic science and clinical departments, reviewing and reconciling commitment variances.
Maintains spreadsheets and reports detailing COM program income for grants with program income activity and works with departments to comply with program income rules and requirements.
Assists in the audit of grant and contract-related funds.
Assists service center managers with the rate review process.
Reconciles and provides monthly reports to the Dean, Associate Dean of Research, and the Associate Dean College of Medicine Finance and Administration
Works with the College of Medicine Business Office accountants and oversees the financial management and reporting of internal grants (IPG, etc.).
Serves as a contact for departments regarding grant policy and spending, cost-share commitments, Banner, financial, budget and policy questions.
In conjunction with the Health Systems Grants Office and the College of Medicine Business Office trains departmental grant administrators on post-award grant topics of interest.
Education / Experience
Bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and three years of professional accounting experience, two years of which included grants and contracts.
Certification as a Certified Financial Research Administrator preferred.
Demonstrated experience with Excel, PowerPoint, Word, Adobe DC, Cayuse Research Suite, and Banner Finance.
Knowledge and understanding of the Uniform Guidance (2 CFR Part 200).
Excellent oral and written communication and interpersonal skills with a customer service orientation.
Knowledge of cost accounting principles, standards, and procedures.
Ability to work in a high-pressure environment.
Ability to read and interpret sponsor guidelines and terms and conditions of grant awards.