Grants Development Specialist

Charles R. Drew University of Medicine and Science


Grants Development Specialist


Posting Number-00615


Job Summary

Under general direction, provides administrative and analytic support to the Director, Office of Sponsored Programs. Provides pre-award and non-financial post-award support for sponsored projects.  


Essential Duties         

  • Assists in the preparation of grant and contract proposals, which include subcontracts.
  • Assists in the lifecycle of an award from setup to closeout; such as budget modifications, no-cost extensions, and/or any other requests.
  • Coordinates the review process for grant and contract proposals.
  • Assists in monitoring expenditures as to the allowability, allocability, and appropriateness of an award; assures for the adherence to policies and guidelines by the university sponsors. Fields questions on these subjects from PIs and their staff.
  • Provides overall administrative support and management of the Office of Sponsored Programs.
  • Acts as liaison between the Director, Office of Sponsored Programs, and the PIs; including the University and Sponsor.
  • Ensures that funds are adequately budgeted to meet the needs of the investigator and to assure that all conditions of the grant or contract are satisfactory to both the investigator and the institution.
  • Establishes new awards and monitors existing grants and contracts for exceptions to agency guidelines and for adherence to the agencies’ requirements for progress and financial reports.
  • Coordinates grant and contract information between university departments, including notification to all departments that an award was made including any modification to an award,
  • Oversees and maintains accurate data in the grants and contracts computer system for those assigned project accounts.
  • Ensures adherence to policies and guidelines by the university and respective agencies.
  • Assist in the coordination, scheduling, and conducting informational training to university staff and faculty.
  • Performs other duties as assigned.


Required Qualifications

  • Regionally accredited four-year college degree (B.A., B.S.) and/or the equivalent of education and experience.
  • Three to five years of management of budget and monetary program activities.
  • Experience with management of pre and post-award administration.


Minimum Requirements       

  • Excellent writing skills to prepare proposals.
  • Competency in Lotus or Excel to prepare spreadsheets; proficient user of Microsoft Word, Excel, PowerPoint, and the Internet.
  • Considerable knowledge of grants and sub-contracts; including methods and techniques involved in post-award administration and compliance with the ability to manage the awards and grants database and generate requested reports.
  • Knowledge of the institutional policies and procedures pertaining to extramural funding.
  • Knowledge of federal regulations related to grants management (OMB Circular A110, A-21, and A-133).
  • Ability to establish and achieve quantified objectives.
  • Ability to work independently and as part of a team and able to balance conflicting priorities.
  • Ability to establish and maintain effective working relationships with university personnel, federal, state, local, and private organizations.
  • Ability to demonstrate excellent communication, interpersonal, group leadership, supervision, and organizational skills.

Special Requirements

  • Ability to work effectively with a diverse community.


For more information and to apply


Fair Chance Statement

Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.


Charles R. Drew University is an Equal Opportunity Employer

Contact Information

Charles R Drew University of Medicine and Science



Los Angeles, CA 90059


Background Information

4-Year Degree


  • College/University
  • Grants and Contracts


Target Job Information

  • Full Time