Fiscal Officer

Overview

Manage Institute's non-labor expenditures. Determine that charges made to restricted fund accounts are allowable, allocable and consistent with budget. Ensure that general fund expenditures are properly documented and within budget. Reconcile all internal system non-labor expenditures to Banner, identify and correct discrepancies. Review and approve standard operating expenses.

Manage Institute time/effort reporting system. Ensure time is charged correctly across 100-150 active general and restricted funds; consult with faculty and staff as necessary so that effort is reported correctly and in a timely manner. Reconcile Institute internal payroll reports with Banner. Reallocate labor as necessary including researching and documenting justifications. Manage faculty and research professional restricted fund effort certification, ensure documentation is complete and submitted on time.

ISER's resource for pre-award proposals. Support PI's as appropriate in submitting proposals; ensure proposal documents are complete, compliant with the proposal guidelines. Ensure budgets confirm to UAA requirements - use of proper salaries, benefit, and indirect rates. Advise PI's on how to budget various activities. Complete all UAA internal forms (proposal transmittal, F&A waiver, match forms, etc.) and manage submission to OSP. Coordinate with OSP and PI over any required changes.

Oversight of all ISER restricted funds (grants, contracts, cooperative agreements, RSA's, UA Foundation accounts). Set up new accounts in department systems, and work with OSP to ensure timely set up in Banner. Prepare budget revisions. Reconcile all restricted and general fund accounts to Banner using internal program (Shadow).

Responsible for all aspects of ISER's fiscal management, including grants and contracts, foundation funds, and general funds. Responsible for all post-award functions related to grant management, to include budgeting, forecasting, pre-audit of expenditures for allowability. Audit project expenses; identify problems and create solutions; work with faculty, staff, and UAA grants and contracts office to implement them. Use in-depth knowledge of relevant UAA, federal, state and project specific regulations to ensure that expenditure transactions comply with all relevant regulations. May be assigned on a temporary basis to the College of Business and Public Policy to assist with various financial and grant functions. Other duties as assigned related to the grants and contracts administration, the research mission, and the financial mission for the University of Alaska Anchorage.

Manage all subcontracts and ensure compliance with subrecipient monitoring requirements. This includes working with the procurement and grants and contracts offices to establish contracts and subawards; ensuring that documentation is complete and accurate; that PIs review and approve contract expenditures; and that contractors are paid from the correct account. Act as primary point of contact for contractor questions.

Work with the ISER Executive Officer in dealing with and responding to requests from contracting agencies; working with UAA proposal and grants and contracts offices and subcontractors. Includes acting as a key resource to the director, faculty and staff. Incumbent must be able to set priorities, determine the need for immediate action, and respond appropriately and in a timely manner.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of Federal, State and University policies related to management of grants and contracts.
Advanced knowledge of accounting theory and generally accepted accounting principles (GAAP).
Advanced knowledge of grant and contract administration and the