Labor Distribution Specialist
Labor Distribution Specialist
Required Qualifications (as evidenced by an attached resume):
High School Diploma/GED (foreign equivalent or higher). Five (5) years of full-time clerical and business finance experience. Computer proficiency to include Microsoft Office Suite.
Associate's degree (foreign equivalent or higher). Previous experience in cost accounting relative to labor and payroll finance matters. Experience with Oracle.
Support all actions that require the execution of transactions charged directly to sponsored research awards for personnel charges, manage and maintain the reports for both Suspense accounts for the Stony Brook campus.
ID and process transactions to create approved labor schedules for all RF employees and Fellows as well as Fellow Health Insurance, SUNY Salary Offset and Cost Shared transactions. Ensure documents are properly approved prior to input.
Run the daily suspense account reports, review and analyze the report data and facilitate the necessary actions to correctly charge sponsored research awards. Determine the proper course of action for needed correction of charges from the suspense accounts based on the various reasons that individual payroll transactions were charged to the suspense account instead of to individual research projects. Using approved payroll forms, fellowship forms and salary offset requests, initiate transactions and any corrective action, coordinating approvals with Sponsored Award Analyst and Principal Investigator's as needed. Input labor distribution information into the Oracle system and perform distribution adjustments to charge back sponsored awards. Record information of corrective actions taken on various documents and reports for audit purposes. Maintain all reports and corresponding information to endure audit compliance sponsored required back up.
Support the current staff that process all RF employee payroll actions that charge sponsored awards, including salary offset transactions, fellowships, PI summer salary and graduate student labor charges. Once approved all actions will be work flowed from the Sponsored Award Analyst to execute against sponsored research awards. Identify and annotate all documents to record the necessary approvals and execution. Generate the supporting documents for all cost transfer actions and record in imaged files.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
The Federal Government's Executive Order 14042, requires federal contractors, federal subcontractors, and employees of federal contractors to comply with the COVID-19 vaccination mandate, along with other safeguards. This Executive Order applies to the Research Foundation for SUNY, a covered contractor, and its employees. This includes all Research Foundation employees at Stony Brook University, whether they are full time, part time or working remotely. Upon acceptance of a conditional job offer candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses required in accordance with the vaccine protocol. Only exemption requests for medical or religious reasons will be considered.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.
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Job Number: 2104441Official Job Title: Senior Administrative AssistantJob Field: Administrative & Professional (non-Clinical)Primary Location: US-NY-Stony BrookDepartment/Hiring Area: Officeof Grants ManagementSchedule: Full-time Shift :Day Shift Shift Hours: 8:30 am- 5:00 pm Posting Start Date: Nov 17, 2021Posting End Date: Dec 17, 2021, 8:59:00 PMSalary:Commensurate with experienceAppointment Type: RegularSalary Grade:N8
To apply, visit https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2104441&tz=GMT-08%3A00&tzname=America%2FLos_Angeles
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