Research Administrator - Pre-Award



Assist the TJU community with proposal submissions for the purpose of securing research grant funding. Accurately review proposals prior to submission and thoroughly review grant awards for appropriateness prior to award set-up. It is ORA’s responsibility to ensure compliance of proposals/awards with both sponsor and TJU policies and procedures.


  • Conduct thorough review of proposals, including review of budgets for accuracy and adherence to TJU and sponsor policies;
  • Act as liaison between TJU and sponsors (governmental organizations, foundations, etc) regarding award negotiation and administration;
  • Provide the TJU community with interpretation, application and dissemination of regulations as it relates to grants and the overall administration of grant awards;
  • Coordinate with ORA post-award administration to interpret grant award terms prior to award account set-up;
  • Keep abreast of sponsor updates and changes in grants administration, including electronic research administration (ERA) developments;
  • Participate in the overall training of the community in proposal development;
  • Provide RACE with assistance in proposal preparation when necessary
  • Work with the entire ORA staff and officers in accomplishing the University’s continued goal of providing quality customer service;
  • Demonstrate commitment to the values of Innovation, Service Excellence, Collaboration, Ownership, Respect and Empowerment;
  • Know the policies and procedures applicable to assigned duties.
  • Maintain excellence and integrity in all situations as outlined in the Code of Conduct and Ethical Behavior.
  • Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. 



Bachelor’s degree (Business Administration, Management or like field)


  • A minimum of two - five years experience in grants administration, both federal and non-federal. 
  • A thorough knowledge of Uniform Guidance, NIH policies and procedures, the Bayh-Dole Act and the issues surrounding intellectual property.
  • Proven ability to communicate effectively.
  • Experience with Word and Excel helpful.

Closing Statement

Jefferson Health delivers state of the art healthcare services to patients throughout the Delaware Valley and southern New Jersey. Jefferson (Philadelphia University + Thomas Jefferson University) provides more than 8,400 students from nearly 40 states and 40 countries with 21st century professional education. Combined, we have over 30,000 employees.

Jefferson Health, with 14 hospitals (seven are Magnet designated by the ANCC for nursing excellence) and 40+ outpatient and urgent care locations, offers a broad range of primary and complex, highly specialized care that touches the lives of more than four million patients annually. U.S. News & World Report has ranked Thomas Jefferson University Hospital among the nation’s best in eight specialties. Jefferson Health also includes the NCI designated Sidney Kimmel Cancer Center; it is one of only 70 such centers in the nation.

Thomas Jefferson University has ten colleges and three schools that offer more than 160 undergraduate and graduate programs. Our University is dedicated to inter-professional and transdisciplinary approaches to learning that offer a vibrant and expandable platform for professional education. Through this unique model, we are preparing our students for current and yet to be imagined careers.

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Thomas Jefferson University has a long and proud history in contributing to the national healthcare workforce. It aspires to create a diverse and inclusive environment, knowing that the creative energy and innovative insights that result from diversity are vital for the intellectual rigor and social fabric of the University and is requisite for a highly effective healthcare workforce of the future. As a scholarly community, the University welcomes people of all racial, ethnic, cultural, socio-economic, national and international backgrounds, diversity of thought, pedagogy, religion, age, sexual orientation, gender/gender identity, political affiliation and disability.

Contact Information

Thomas Jefferson University



833 Chestnut Street

Philadelphia, PA 19107


Background Information

4-Year Degree


  • Government
  • Non-Profit
  • Hospital
  • College/University
  • Sponsored Projects/Programs
  • Institutional Review Board
  • Grants and Contracts
  • Government
  • Finance, Operations
  • Department Administrator
  • Compliance
  • Business Manager
  • Administrator or Administrative

Authorized to work in the US


Target Job Information

  • Full Time