Assistant Director, Health Systems Grants Administration and Development

Assistant Director, Health System Grants Administration and Development

Physical Job Location:  Mobile, Alabama

The University of South Alabama, College of Medicine, is hiring a full-time Assistant Director.  This position Supports the Health System Grants Administration and Development Office, College of Medicine research enterprise through management of the proposal development process, execution of research administrative projects, and performing professional level pre-award and post-award duties on complex, global, and/or multidisciplinary research proposal applications for Principal Investigators (PI) in the College of Medicine, divisions/ programs/ centers, the Mitchell Cancer Institute and USA Health the only academic medical center along the upper Gulf Coast.

Job Summary:

Assists the Executive Director in serving as subject matter expert for research administrators and investigators (faculty, doctoral students, and postdoctoral fellows) on grantsmanship principles; serves as an ambassador focusing and leveraging knowledge to enhance the university community by upholding standards of excellence.

Essential Functions:  

  1. Functions as a liaison between sponsors, faculty, and departmental administrators.
  2. Provide critical assistance with preparation, completion, and review of numerous grant and contract proposals.
  3. Analyzes proposals and contracts and identifies areas needing resolution.
  4. Communicates effectively with and explains complex concepts to diverse constituencies, including faculty members, staff, colleagues, and internal and external constituents.
  5. Maintains strong knowledge of the field of sponsored programs and research administration; maintains strong knowledge of the research regulatory environment and requirements for compliance.
  6. Organizes and prioritizes assigned work, analyzes problems, develops appropriate work methods, and maintains records.
  7. Interprets grant and contract requirements, as well as, funding agency guidelines with investigators, management, and staff.
  8. Works both independently and as a team member.
  9. Creates budgets/justifications by evaluating potential project costs based on the specific aims and objectives and funding agency specifications.
  10. Works with faculty to develop, review, and submit non-compete applications/research performance progress reports.
  11. Interacts with subcontractors, vendors, and consultants to identify and obtain required documents complete with signature.
  12. Submits proposals on time and notifies investigator of delivery.
  13. Administers internal grant programs and others as needed.
  14. Serves as a resource to faculty and staff for all grant pre-and post-award management issues.
  15. Disseminates award documents from central administration and acquires documents such as revised budgets, revised work scopes, and protocol approvals to set up award.
  16. Performs review and analysis of terms and conditions of the award and works with awarding agencies to resolve problems if needed.
  17. Works collaboratively with the offices of Research and Economic Development, Sponsored Projects Administration, Grants and Contracts Accounting, Health Sciences Business Office, Research Compliance and Assurance, and the Office of Commercialization and Industry Collaboration

Education / Experience: 

  1. Bachelor’s degree and four years of progressively responsible experience in research or sponsored programs administration with a sponsoring or recipient organization; or an associate’s degree and six years of progressively responsible experience in research or sponsored programs administration with a sponsoring or recipient organization; or eight years of progressively responsible experience in research or sponsored programs administration with a sponsoring or recipient organization.
  2. Certification as a Certified Research Administrator is highly preferred.
  3. Experience with Excel, PowerPoint, Word, Adobe DC, and Cayuse Research Suite.
  4. Experience with sponsor Web-based proposal systems.
  5. Knowledge and understanding of the Uniform Guidance (2 CFR Part 200).
  6. Excellent oral and written communication and interpersonal skills with a customer service orientation.
  7. Ability to work in a high-pressure environment that is deadline-driven and has multiple competing priorities.
  8. Ability to read and interpret sponsor RFAs, FOAs, and award terms and conditions.


$46,634 - $51,293.  Can be negotiated higher depending on level of experience. 

Contact Information

University of South Alabama



5795 USA Drive North, CSAB 120

Mobile, AL 36688


Background Information

4-Year Degree


  • Hospital
  • College/University
  • Research Administrator/Manager
  • Grants and Contracts
  • Finance, Operations
  • Compliance
  • Administrator or Administrative

Authorized to work in the US


Target Job Information


  • Full Time