Assistant Director, Research Programs/Services

Florida Atlantic University

Assistant Director, Research Programs/Services


The College of Engineering at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Florida Atlantic University is seeking an Assistant Director, Research Programs/Services, Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

The Assistant Director, Research Programs/Services responsibilities involve the areas of research proposal and grant administration. The Assistant Director also maintains daily operations of the Department in the areas of fiscal management and is responsible for budgeting, forecasting, designing and monitoring a fiscal tracking system, reconciling monthly department ledgers for GTAIDS, Auxiliary, Foundation, Tech Fee, and Carryforward accounts. 

Summary of Responsibilities Include:

  • Stays current on federal, state and university research and administrative policies as they relate to fiscal and personnel matters, and to advise Department of same.
  • Assists faculty with grant proposal budgets and various documents for entry into both internal routing system and official submission systems for review by Sponsored Programs. Track proposal data including Principal Investigator and Co-Principal Investigator effort.
  • Tracks and manages research awards received. Monitors all expenditures on awards, create reports, act as liaison between PI and central research offices for requests, reports, etc. Prepares Research Center Reports for submission to the Board of Governors. Works with suppliers, vendors, consultants, sub-contract awardees, etc. to set up contracts for payment of services. Prepares budget amendments, payroll accounting adjustments, and journal entries, and any other documents as needed in the management of awards.
  • Pre-certify effort charged to research awards.
  • Prepares requisitions, travel authorizations and reimbursements, journal entries and other expense related documents to charge research awards for these activities. 
  • Enters tuition waivers for students in accordance with university policy
  • Serves as liaison between faculty and Dean’s Office to communicate receipt of research awards and assist with writing articles to highlight research projects.
  • Manages assigned administrative staff. This includes conducting meetings with staff, training of multiple employees, and performance evaluations. Attends training offered by Human Resources regarding best practices for conducting staff evaluations and leadership skills.
  • Oversees purchasing functions for department; p-Card approvals, prepares requisitions, monitors purchase orders and payments
  • Performs other duties as assigned.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Must also have excellent customer service, organizational and time management skills. 

For more information and to apply, visit and go to Apply Now REQ11005.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or other protected status. Individuals with disabilities requiring accommodation, please call 561-297-3057. 711.

FAU is committed to the principles of engaged teaching, research and service.  All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.



Contact Information

Florida Atlantic University



Boca Raton, Florida 33431


Background Information



  • College/University
  • Other
  • Research Administrator/Manager


Target Job Information

  • Full Time