Senior Research Administrator

Department: MED-Neurology
Salary/Grade: EXS/8

Job Summary:

 

Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission.  May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit.  Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities.  Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.  Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.  

Specific Responsibilities

Complexity

  • Typically administers multiple research projects such as:
    • Complex multi-PI or multi-unit proposals, grants &/or contracts 
    • Research portfolio for a more complex small to mid-sized unit
    • NIH U-approximately $500K+/yr. over multiple yrs.
    • NIH P-approximately $500K+/yr. over multiple yrs.
    • NIH T-approximately $100-$200K+/yr. over multiple yrs.
    • DOD and industry awards
    • Center or program grants 
    • Proposals with cost sharing

Pre-Award

  • Manages pre-award administration of grants and &/or contracts which may include proposal submission and coordination 
  • Proposal budget and justification preparation 
  • Sponsor and university proposal form completion 
  • Coordinates IRB and IACUC protocols 
  • Sub-recipient coordination; coordination of facilities and administrative costs, space, and co-investigator agreements  
  • Creatively and proactively evaluates and resolves problems and makes decisions

Post-Award

  • Coordinates post-award activities 
  • Monitors execution of all financial transactions in research portfolio; 
  • Forecasts & provides information for reports on financial status of projects
  • Manages day-to-day financial functions
  • Verifies that protocols are linked to CUFS chart strings 
  • Labor distribution assignments
  • Completes expenditure reviews 
  • Reconciles monthly payroll entries 
  • Verifies & processes cost share entries 
  • Prepares & submits invoices to sponsors 
  • Identifies program income issues 
  • Proposes resolutions to overdrafts 
  • Prepares interim & final financial reports 
  • Facilitates account close out activities  
  • Participates in efforts to improve research administration including serving on university committees related to research administration

Financial

  • Oversees unit's entire sponsored project portfolio  
  • Reviews transactions and resolves issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge
  • Provides information to senior management that is used for department budgeting purposes

Human Resources

  • Manages & integrates all departmental staff efforts for grant &/or contract administration
  • Provides research administration training
  • Develops staff & may assign & review staff work &/or provide direct supervision to research support staff
  • Provides research administration training
  • Develops staff & may assign & review staff work &/or provide direct supervision to support staff
  • Serves as the primary resource for research administration guidance

Compliance

  • Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration 
  • Recommends changes to improve programs, policy &/or practice
  • Resolves compliance problems & issues working in conjunction with faculty

Supervision

  • May supervise administrative or financial positions and/or mentor other administrative staff in research administration.

Miscellaneous

  • Performs other duties as assigned.

Minimum Qualifications: 

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 
  • 5 years of research administration experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented
  • Multi-tasking, communication
  • Self-starter, diplomatic, pro-active, manage stress
  • Managing people
  • Provide leadership by cooperatively anticipating, coordinating, strategizing

Preferred Qualifications:

  • A bachelor's degree or 7 years financial or administrative support experience in research administration; or the equivalent combination of education, training and experience from which comparable skills can be acquired; 
  • At least 5 years of experience in a higher education environment with exposure to finance and sponsored research.

 

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Contact Information

Northwestern University

Ivy

Wong



,

2035490060

Background Information

4-Year Degree

5

  • College/University
  • Research Administrator/Manager

None

Target Job Information

  • Full Time