Sponsored Programs Administrator

Would you like to work at one of the nation’s most respected, mission-driven organizations?  If so, the American Academy of Pediatrics (AAP) is seeking a Sponsored Programs Administrator, for our Itasca, Illinois Headquarters. This individual will manage assigned sponsored programs (grants and other contracts) in liaison with program staff; assist with preparation and review of applications; and manage budget activity, budget narratives, and expenditure reports to ensure pre- and post-award compliance with legal, reporting, and other sponsor requirements.

We are looking for an individual with a Bachelor’s degree in accounting or a related discipline or an equivalent combination of relevant education (including accounting courses) and work experience required. Additionally, we require 2-3 years related sponsored programs (grant and other contracts) management, including governmental grants, budget preparation, reporting, and using financial database systems. Experience collaborating with multiple stakeholders and strong working knowledge of governmental regulations and reporting websites essential. Federal grant, post-award experience preferred.

Excellent communication, interpersonal, collaboration, organizational, critical thinking, and analytical skills required. Strong technical acumen required with proficiency in MS Office and financial systems, and the ability to learn and apply new technologies; experience with financial software (e.g., Acumatica), federal websites (e.g., PMS, Grants.gov, GrantSolutions, HRSA EHBs, CDC SAMS, FSRS), project or grant software, collaboration software (e.g., SharePoint, Teams, WebEx) strongly preferred. Must be able to maintain a high level of accuracy, secure confidential information, manage multiple priorities simultaneously, meet tight deadlines, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and maintain and promote a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion. Proficiency at researching and applying technical guidance. Ability to promote and embrace change, and translate financial language into non-financial terminology for program staff is essential. Some evening and weekend work may be required, particularly around month and year-end close.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

The AAP offers an excellent work environment, competitive salary, and a robust, comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we were named one of the winners of the Best and Brightest Companies to Work For In The Nation in 2020.  We are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength which diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.

Contact Information

American Academy of Pediatrics



345 Park Blvd.

Itasca, IL 60143


Background Information

4-Year Degree


  • Non-Profit
  • Sponsored Projects/Programs
  • Grants and Contracts
  • Finance, Operations

Authorized to work in the US


Target Job Information

  • Full Time