Program & Grant Development Specialist

Position Function:

Directs the efforts and activities of identifying, researching, disseminating, and managing externally funded grants and contracts. This position serves as a college level point of contact for all principal investigators, departmental contacts, and grants specialists within the Bagley College of Engineering.

Salary Grade:  15

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

The Bagley College of Engineering is Mississippi State’s third largest college. It currently ranks 51st among all engineering colleges nationally in research and development expenditures according to the National Science Foundation. U.S. News and World Report ranks its undergraduate and graduate programs in the top 100 nationwide.

Essential Duties and Responsibilities:

1. Provides pre-award support to the faculty and staff in the academic departments and research centers within the Bagley College of Engineering (BCoE). Proactively facilitates the pre-award process and oversees certain aspects of post-award grants management.
2. Pre-award activities include, but are not limited to, identifying potential opportunities of interest to the faculty of the BCoE, editing proposals and writing or providing written support for non-scientific/technical sections of complex and individual grant applications; providing comprehensive editorial review of all sections; and providing subject matter expertise for proposal development, when applicable.
3. Post award activities include, but are not limited to, providing training, regulatory oversight and complete, accurate and timely information pertaining to grants and contracts transactions to the PI, department/college/university, funding agencies and other external stakeholders. Provides submission and administration of grant projects, reviews all restricted fund related budget revisions, and or changes to existing contracts, grants or agreements prior to the Dean’s signature and submission to OSP/SPA.
4. Provides overall direction and management of college grants and contracts functions and operations. Provides training and training materials in proposal submissions for all externally funded research, such as drafting templates, producing and delivering presentations, subcontracting processes and other documents related to external funds and sponsors. Public contact may also involve presentations/speeches, chairing panel sessions, and organizing meetings. Develops, organizes, administers, and facilitates training programs and sessions for new and existing BCoE faculty.
5. Provides ongoing grants management/administrative support to successfully funded grants, including serving as a liaison to sponsors and related agencies by establishing professional contacts with program officers, reviewing, and assisting in the submission of grant reports, and assisting in resolving project management issues.
6. Interprets reviewers’ comments on proposals not selected for funding and assists in revision of proposals accordingly.
7. Maintains a proposal response database with finalized documentation and statistics. Maintains follow-up information for each request in proposal database. Maintains a library of funding sources and procedural reference materials and assists investigators in obtaining extramural support. Participates in site visits, hosts auditors, sponsor representatives and other visitors as required.
8. Performs other duties as assigned.

Minimum Qualifications:

Bachelor’s degree Degree in field appropriate for this position.

Three (3) Experience in developing research opportunities, grant preparation, grant accounting

Substitution allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward experience requirement, at a rate of one (1) year relevant education per year or required experience.

Preferred Qualifications:

Master’s degree. Certified Research Administrator (CRA) and Certified Pre-Award Research Administrator (CPRA).

Knowledge, Skills, and Abilities:

Knowledge of externally funded programs; government grant policies and regulations.

Working Conditions and Physical Effort

• No unusual physical requirements. Requires no heavy lifting, and nearly all work is
performed in a comfortable indoor facility.
• Externally imposed deadlines; set and revised beyond one’s control; interruptions
influence priorities; difficult to anticipate nature or volume of work with certainty beyond a
few days; meeting of deadlines and coordination of unrelated activities are key to position;
may involve conflict-resolution or similar interactions involving emotional issues or stress
on a regular basis.
• Job occasionally requires standing, walking, stooping/kneeling/crouching/crawling, and
lifting up to 25 pounds.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply:

Complete application online and upload a copy of your resume, cover letter, and transcript.

Restricted Clause:

Position contingent upon funding availability

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

  • In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or
  • If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.


Contact Information

Mississippi State University



Mississippi State , MS 39762


Background Information

4-Year Degree


  • College/University
  • Research Administrator/Manager

Authorized to work in the US


Target Job Information

  • Full Time