Coordinator--Remote Work Possible

Type: Full-Time
Posted: 09/24/2021


Job ID: 41018

Location: Pharmacology

Minimum Qualifications

Master's degree in a related field and two years of related experience. Experience may be used on a one-to-one basis to offset the educational requirements. The university offers market competitive salary and benefits. Grade EF Salary Minimum $47,476

Preferred Qualifications

Master's degree in Business Management , Finance or a related field and experience. Ten or more years of experience in like position. Experience with higher education, healthcare and research finance. Working knowledge of UofL systems.

Position Description
Provide financial administrative support to the Department. Serve as grants manager and secondary financial resource person for the Department.


  1. Manage Departmental grants, contracts, cooperative agreements (pre-award) including budgetary and administrative support for submissions. Facilitate post award management. Manage coordination between Department employees, the Office of Sponsored Programs, HSC research office, and external granting agencies. Prepare grant budget analysis and forecasts; develop and recommend strategic financial solutions for complex problems and communicate those recommendations to the PI's. Manage Departmental reconciliation of grant speedtypes.
  2. Assist in the coordination of administrative and financial affairs for Department including troubleshooting and resolving discrepancies. Meet reporting deadlines and adhere to financial policies and procedures.
  3. Coordinate faculty personnel actions including preparing triptychs; manage synchronization of actions with Office of Faculty Affairs, School of Medicine Dean's Office and UofL Business Operations. 
  4. Coordinate meeting preparation and organization, including securing room reservations. Prepare and disseminate Faculty Meeting minutes.
  5. Disseminate information to faculty, staff, and students as needed.
  6. Lead Departmental reporting including the preparation of the Departmental Annual Report, the Department Publications Library, the Capital Assets and the Space Utilization and other University/School of Medicine/Departmental/External Agency reports as needed.
  7. Participate in meetings, seminars, and training sessions on financial and administrative matters.
  8. Manage Department's ProCard activities; serve as the reviewer for the Department, make reallocation decisions and enter JV's as necessary. Serve as holder of the Department's ProCard and make purchasing decisions for the Department.
  9. Authorize and track Department purchases and including coordinating the processing of purchase orders and payment requests.
  10. Serve as Manager in Department's reconciliation system; decide appropriate action for transactions needing correction.
  11. Direct Department's JV's processing and tracking. Manage Department's cost share payment system.
  12. Direct effort report submission including reconciliation of effort reports, securing required signatures and timely submission.
  13. Manage Department's payroll, coordinating with Human Resources and Business Operations to insure accurate compensation for Department employees/students.
  14. Assist with Summer Programs (R25 and two T35's), including planning and management.
  15. Assist Faculty with teaching support such as test creation and database support.
  16. Assist with preparing annual budget.
  17. Create and maintain Department's alumni database.
  18. Other duties as assigned by the Finance & Operations Department Manager.

Remote work available.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button. Detailed instructions are available at in the "My Career Tools" section. Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.


Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload.

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at or by phone 502-852-6258.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.

Contact Information

University of Louisville





Background Information



  • College/University
  • Sponsored Projects/Programs
  • Grants and Contracts
  • Department Administrator
  • Business Manager

U.S. Citizen


Target Job Information

MIN $47,47

  • Full Time