Financial Research Account Manager

Overview

This position is responsible for supervising the Financial Research Accountants and working alongside the Associate Director for Grants and Contract to ensure accountability of sponsored program accounts and reports to the Executive Director. This position uses Workday extensively and oversees the business processes for post award. 

• Develop and maintain post-award grants policy and procedures
• Supervises post-award grant activities and works closely with grants and contracts, Principal Investigators, and financial research accountants
• Serves as University expert on Uniform Guidance and other regulatory rules, including Generally Accepted Accounting Procedures (GAAP) and Government Accounting Standards Board (GASB) as they relate to post-awards grant administration and ensure compliance with all grant regulatory requirements
• Evaluate post-award grant processes and system s and lead initiatives where re-engineering is relevant to the establishment of best practices
• Promote and maintain excellent relationships with faculty, administrative staff, and Office of Sponsored Programs
• Provide training and guidance to faculty and administrators regarding grant expenditures
• Provide excellent and efficient customer service

Flexible work arrangements for the weekly schedule may be considered.

QUALIFICATIONS

This position requires a Bachelor’s Degree from a regionally accredited college or university and 5-7 years of experience in research administration along with 3-5 years of supervisory and management experience. Post Award experience at an R1 institution, in a Post award central office or University setting with research administration and accounting is preferred. Certified Research Administrator (CR A) preferred. Credentials must be obtained prior to the start of employment.

Primary Job Duties:

• Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements. Apply knowledge to the interpretation and analysis of grant documents
• Regularly and consistently monitor fiscal activity on all grants for cost compliance
• Maintain and monitor analytic reports that evaluate the University’s total grant portfolio expenditures and sponsor billings
• Develop training guides and providing training to financial research accountants, faculty, and administrative staff
• Assist faculty and staff in the appropriate management of sponsored program accounts
• Setup of the accounts in the university’s accounting system through award close-out
• Ensure monthly monitoring will be completed for all OSP accounts
• Oversight of a small department
• Assi st in making decisions on allowability, allocability, reasonableness and consistency
• Supervise the FRAs who oversee the Workday processes for reconciliation, A/R, invoicing, financial reporting, expense approvals, cost share, and variance reviews. 
• Troubleshoot variances on invoices
• Subaward FFATA reporting
• A-133 certification letters or verification
• Lead close-out overdraft resolution with FRAs
• Reviews the business process approvals of purchasing cards and purchases requisitions
• Reviews the invoices for processing and ensures training on budget revision and other financial post award requests to sponsors
• Assist with audit management and year-end close, including collection of samples and producing special reports
• Provide problem resolution for post award issues
• Compile and analyze data related to the submission of specialized reports and surveys (NSF survey and System reports)
• Works with the Associate Director for Financial Compliance to ensure follow-up/collection of outstanding receivables
• Assists with collection or analysis of financial data as required (audit requests, special report requests, F&A proposal development, DS-2 development and revision)
• Other duties include review of account activities, complete invoice process and close out of awards with the financial research accountants
• Ensure timely close-out of completed grants, including development of a monitoring and reporting process to facilitate completion of grants by their period-end dates

• Interacting with colleagues in the Office of the Controller and HR/Payroll, this role contributes to ensuring outstanding research compliance
• Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis
• Oversees the preparation of monthly grant account reconciliations which includes making sure all backup documentation is saved in Workday for assigned colleges/departments. 
• Participate in NSHE Grant User Group – provide insight from our campus, lead discussions, inform changes, train all staff with new processes, and be the subject matter expert for UNLV grants group.
• Creatively and proactively evaluates and resolves problems and makes decisions.
• Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors
• Ability to use of the Cayuse grants management system for awards to cross reference with Workday 
• Maintain expertise in federal, state and university regulations, policies and procedures
• Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to g rants and contracts
• Regularly review costing rules and regulations
• Maintain account draw down access for all sponsors
• Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports. 
• Participate in and contribute to process improvements
• Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors
• Ability to use of the Cayuse grants management system for awards to cross reference with Workday