Research Administrator, Pre Award

In the role of Research Administrator (RA), Pre-Award, the RA will assist faculty and staff to provide, but not limited to:

  • Prepare, review and submit proposals and ensure proposals are complete, in compliance with university and NSHE/UNLV policies, state and federal laws and regulations, and align with the policies, procedures and requirements of sponsoring agencies.
  • Assist faculty and staff with the development and review of proposal budgets.
  • Submits applications through federal and non-federal online submission platforms including NASA, NIH, NSF, DOE, and
  • Submit highly complex proposals to an extensive variety of agencies involving one or more of the following situations: multiple departments; multiple institutions (subawards); institutional cost-sharing; institutional commitment proposals; training grant applications.
  • Educate and train faculty and staff on all aspects of proposal development and submission.
  • Utilize and become proficient in Cayuse for grant management activities.

Flexible work arrangements for the weekly schedule may be considered.



Required: This position requires a Bachelor’s Degree from a regionally accredited college or university and 2-3 years of related professional experience. Credentials must be obtained prior to the start of employment.


The successful candidate must possess

  • Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and general knowledge of the nature of research in all academic disciplines.
  • General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, requests for proposal or quote
  • Knowledge of major funding sources and their unique policies, procedures and submission platforms such as NIH, NSF, DOE, NASA,
  • Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education.
  • Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment.
  • Ability to effectively communicate verbally and in writing, strong analytical and organizational skills, detail oriented and ability to work independently with a high degree of reliability, accuracy and consistency.


  • Certified Research Administrator credentials
  •  Experience in Sponsored program 

Primary Job Duties:

  • Promotes competitive research and other scholarly activity proposals that comply with a gency requirements as well as institutional requirements. 
  • Provides critical analysis and guidance in the review and interpretation of funding opportunity announcements.
  • Answers inquiries that require an explanation of rules, regulations and procedures that requires knowledge of the individual program and a high degree of problem-solving, and analytical and creative thinking.
  • Responsible for managing a significant volume of proposals.
  • Prepares, reviews and educates faculty and staff on detailed proposal budgets.
  • Provides proposal component review on budgets, CV/Biosketches, required templates, standard forms, and the narrative to ensure compliance.
  • Reviews and endorses completed proposals to ensure use of the correct processes, forms and submission requirements.
  • Collaborates with other University groups such as Principal Investigators and study teams, IRB (Office of Research Integrity), Risk Management, sponsors an d other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UNLV policies and procedures, and applicable agency guidelines, laws and regulations.
  • Serves as a resource on Pre-award activities and overall technical resource to principal investigator and other university staff. 
  • Maintains standards: budget templates, standardized checklists for core staff and PI’s tailored to the sponsor/mechanism, standardized filing system using shared drives.
  • Provides advice to faculty and staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations and terms and conditions.
  • Assist faculty and staff with registration, affiliations and training on all major submission portals. 
  • Communicates with extramural agencies on proposal and grant-related matters.
  • Work closely with the Grants & Con tract and Financial Research Administrator teams on various issues related to proposals and award management,
  • Creatively and proactively evaluates and resolves problems and makes decisions.


  • Assist in educating faculty, departmental administrators and other staff members in understanding all areas of proposal development and submission including proposal and budget development, and unique sponsor requirements.
  • Educate and train faculty and staff on the use of the Cayuse grants management system. 
  • Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports. 
  • Participate in and contribute to process improvements.
  • Maintain expertise in federal, state and university regulations, policies and procedures.
  • Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts.

Contact Information

University of Nevada, Las Vegas



4505 S. Maryland Pkwy, Box 1055

Las Vegas, NV 891541001


Background Information

4-Year Degree


  • College/University
  • Hospital
  • Non-Profit
  • Government
  • Administrator or Administrative
  • Grants and Contracts
  • Sponsored Projects/Programs


Target Job Information

65,000 min

  • Full Time