Grants Specialist

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on LinkedInGlassdoorIndeed, FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Grants Specialist. 

The Grant Specialist provides pre-award grant support within the Department of Population Health. The Grant Specialist is responsible for working with the faculty to process and review grant applications, as well as tracking and reporting on active, pending, and planned grant applications. This position entails general research administration duties.

Job Responsibilities:

  • Provide pre-award support to faculty across the department including completing all non-scientific portions of grant applications. Lead budget development. Gather required documents from collaborators and subcontractor organizations as needed. Enter grant into Research Navigator and work with the department and Sponsored Programs Administration to ensure the grant is submitted by the funder due date.
  • Provide support for large, complex grant applications and training grant applications along with divisional and section staff. Serve as main liaison between research team and sponsored programs office.
  • Proactively communicate application process and deadlines to Principal Investigators.
  • Assist with gathering and compiling documents for Just-In-Time requests.
  • Maintain repository of documents that will ensure a more efficient grant submission process such as biosketches and training tables for departmental faculty.
  • Serve as a resource to the research community related to sponsor requirements as well as institutional and departmental grants policy.
  • Identify both internal and external research funding opportunities, and communicate application process and deadlines to Principal Investigators.
  • Create and maintain grants-related reports at the department level including planned submissions, number of submissions, and priority scores for submitted grants.
  • Perform other duties as assigned.

Minimum Qualifications:

  • To qualify you must have a Bachelor's degree in Business, Health Administration or a related discipline, and a minimum of three to five years' relevant combination of education and experience; Experience working in a team oriented environment with ability to take initiative and work independently.
  • Proven ability to meet deadlines and produce high quality products; Related experience in an academic research administration environment strongly preferred.
  • Thorough knowledge of pre- and post-award grants administration; Understands federal, state and local policies governing sponsored research; Basic knowledge of accounting, budgeting and finance.
  • Excellent verbal and written communication skills, ability to support and work with a diverse group of faculty and staff, and interpersonal and problem-solving skills required.
  • Ability to implement, and interpret policies and procedures and communicate sensitive information verbally and in writing to a diverse population.
  • Ability to assess situations and provide solutions to mitigate problems or issues during grants submission process.
  • Demonstrated ability to work independently.

Preferred Qualifications:

  • Expertise in Microsoft Office software

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

Contact Information

NYU Langone Medical Center



Symphony Talent, LLC
19 W 34TH ST, SUITE 1000
New York, NY 10001


Background Information

4-Year Degree


  • Hospital
  • Grants and Contracts

U.S. Citizen


Target Job Information


  • Full Time