The Office of Sponsored Projects inspires superior grant administration practice by developing and maintaining a robust grant administration infrastructure and providing exceptional service and leadership in the pursuit and management of scholarly grant-related activities at Salt Lake Community College. We are looking for a dynamic, motivated, highly organized individual to fill the open position of Grant Officer 2 or 3.
The Grant Officer 2 or 3 for Sponsored Projects and Research Administration is a key member of the Office of Sponsored Projects team and plays a crucial role in creating a culture of excellence in grant administration. Serving as a key team member managing a portfolio of sponsored projects throughout the grant life cycle, the Grant Officer 2 or 3 is an experienced professional in sponsored project administration. The Grant Officer is a professional, in conduct and appearance, who understands the principles of grant administration, follows established processes and procedures, and provides expertise, oversight and support to assigned college departments, faculty, principle investigators and project staff. The Grant Officer 2 or 3 is proficient in: funding identification, grant strategy, sponsored projects proposal development, budgeting, contracting and negotiation, subawards, compliance monitoring and reporting, sub recipient monitoring, uniform guidance interpretations, sponsored reporting and project management. The Grant Officer 2 or 3 is a professional who understands the principles of grant administration, follows established processes and procedures, and provides grant expertise, leadership, support and oversight to assigned College departments, faculty, principle investigators and project staff.
Specific to the Grant Officer 3 Position, the Grant Officer 3 is a seasoned professional, serves as a lead team member, mentors other grant officers, and will typically work with complex grants in different areas of the college.
This position is currently eligible for telecommuting work for Utah residents; the work schedule is required to primarily overlap normal college core hours Monday – Friday between 8:00 am and 4:30 pm Mountain time.
Essential Responsibilities and Duties
GRANT PORTFOLIO MANAGEMENT
• Serve as the primary point of contact and day-to-day manager on matters related to assigned sponsored projects grant portfolio within the purview of OSP
• Lead the proposal development process with minimal assistance, using and following all OSP materials and processes
• Research funding opportunities, determine alignment with College priorities and assigned areas, then disseminate
• Develop grant proposals
• Prospect and identify research funding opportunities related to assigned grant portfolio
• Research information and data necessary for sponsored project proposal development
• Lead budget development and internal approval process
• Manage, facilitate and coordinate components complex proposals and other documents demonstrating technical expertise and grammatical accuracy
• Formulate sponsor memorandum independently and proficiently, compose reasonably complex correspondence
• Write, review and edit project narrative
• Act as a sponsor liaison
• Lead grant submission process with OSP Leadership
• Understand and follow OSP standard operating procedures, processes, duties and tasks; assist in procedure development
• Serve as the primary point of contact and day to day manager on matters related to assigned grant portfolio
• Lead contract review components applicable to OSP and coordinate contract activities in a timely manner
• Formulate and negotiate sponsor memorandum independently and proficiently, compose reasonably complex correspondence
• Administer, review, and close out sponsored projects, including large awards
• Advise on regulations and compliance, specifically to make sure projects are conducted legally and responsibly while completing program activities
• Keep abreast of programmatic deadlines
• Coordinate with principle investigator on reporting deadlines, including review and submission
• Ensure reporting deadlines are met
• Maintain awareness of financial status and work with Controller’s Office
• Administer compliance and regulation oversight for programmatic activities, making sure projects are conducted legally and responsibly while completing program activities
• Coordinate all (programmatic and financial) modifications in a timely manner
• Adhere to process and procedures for record retention
• Act as a sponsor liaison
• Coordinate and participate independently in sponsor administrative site visits and audits
• Understand and follow OSP standard operating procedures, processes, duties and tasks
• Demonstrate proficiency and knowledge of applicable grant regulations
• Advise as an expert on sponsored project regulations and compliance
• Provide advice on and interpretation of sponsor, SLCC and OSP policies
• Review proposals for compliance with SLCC, solicitation, agency, Office of Management and Budget and any other applicable regulations before submission
• Monitor award compliance and follow up with principal investigators, project managers, funding agencies, and college staff
• Take action to address and resolve compliance issues by researching the issue and counseling with OSP leadership, then taking appropriate action with principle investigator and project staff
Project Management Responsibilities:
• Communicate expectations and roles with principle investigators, project staff and department leadership
• Maintain project files
• Assist with review, implementation and adherence to processes and procedures
• Develop all materials and documents according to regulations and OSP practice
• Contribute to the development and revision of templates and guidelines as assigned
• Keep relevant staff informed about deadlines, deliverables, responsibilities and next-steps throughout the life-cycle of the grant
• Provide regular reports on work-in-progress to supervisor
• Solve problems related to the administration of awards in a timely manner by communicating effectively, providing appropriate resources and other project related materials, and seeking guidance when necessary
• Mentor principle investigators, project staff and supervisors in assigned areas
• Effectively use electronic research administrations systems, and grants and project management tools
• Grant Officer III only: Subject matter expert in compliance
Reporting & Funding Opportunity Coordination:
• Research and identify funding opportunities appropriate for assigned areas
of the College
• Coordinate, prepare and distribute resources and information on funding
opportunities to interested parties within assigned areas of the college
• Contribute to or oversee Office of Sponsored Projects listserv and other
funding opportunity resources
• Coordinate and prepare reports on potential funding opportunities
• Serve as a data steward and liaison
• Contribute to reports for use by OSP, College administrators, Cabinet, Board of Trustees, and others, as requested
Grant Officer III additional Responsibilities and Duties:
• Act as a resource for Office of Sponsored Projects staff to review work, as needed
• Serve as a subject matter expert in certain areas of sponsored project administration, as assigned.
Outreach and Engagement Responsibilities:
• Cultivate positive relationships with principle investigators in order to identify and prospect research funding opportunities on their behalf
• Improve the visibility of the Office of Sponsored Projects
• Contribute to the creation of a grant culture at Salt Lake Community College
• Develop positive relationships within the college grant community
• Actively engage to increase the amount of sponsored project funding at Salt Lake Community College
• May serve on one or more special committees within the college or community, in order to increase awareness of OSP, develop and strengthen partnerships and open the door to new grant opportunities
• Keep abreast of the various types of sponsored projects and how they are
• Engage in professional development and educational activities that improve knowledge and skills necessary to perform Grant Officer II/III job responsibilities
• Keep abreast of OSP trainings and refer College administration, faculty and staff to these opportunities
• Contribute to the development and facilitation of sponsored project operations and training, such as reviewing or helping to develop standard operating procedures and other activities
• Train and mentor principle investigators and project staff
• Participate in/contribute to the on-boarding and training of new OSP staff, as assigned
• Serve as an effective team player by showing loyalty to colleagues and support for department decisions
• Demonstrate integrity, service, mindfulness, and responsibility in all work areas
Other Duties as Assigned.
Strong preference given to candidates with the following qualifications:
1. Master’s degree in a related field
2. Five (6) years direct, full-time experience in grant administration or a combination of the areas listed above.
3. Experience in higher education setting.
4. Project Management Certification (PMI, CAPM, IPMA), Research Administration Certification (CRA, CPRA, CFRA), and/or Grant Writing Certification.
5. Experience with variety of federal sponsors such as National Science Foundation, Department of Education, Department of Labor, National Endowment of the Humanities, Health and Human Services, etc.
Bachelor’s degree in business, communication, finance, public administration, healthcare administration, non-profit management, sciences, humanities, social sciences or related field.
Three (3) years (Grant Officer 2) or six (6) years (Grant Officer 3) of direct, full-time, paid experience in public grant administration (pre and post award), research administration, nonprofit grant management, government contract management, proposal development/grant writing, or budgeting.
Project management experience.
Knowledge, Skills & Abilities
• Knowledge, skills, and abilities specific to research administration at an
intermediate or advanced level including pre-award process, submission process, post-award process, regulatory compliance, budgeting and best practices
• Knowledgeable and proficient in grant regulations (Grant Officer 3 must
exhibit in-depth knowledge and proficiency)
• Knowledge and skills in designing, writing and editing complex documents and reports, including standard operating procedures.
• Knowledge of effective grant writing and research processes (Grant Officer
III must have advanced knowledge and abilities in this area)
• Knowledge of project management techniques (Grant Officer 3 must have
a strong ability to use these techniques)
• Knowledge, skills and ability to lead sponsored project teams and
individuals throughout the life cycle of the award
• Ability to manage and prioritize numerous complex projects, grants, and contracts
concurrently and effectively to meet deadlines
• Ability to develop unique and successful strategies for individual sponsored projects
• Ability to work effectively both independently and as part of a team
• Ability to facilitate meetings and coordination of work teams
• Ability to work under pressure
• Skills in verbal communication and interpersonal communication
• Organizational skills and detail oriented
• Ability to effectively and expediently problem solve
• Ability to learn and utilize new or evolving technology, software and
database systems, especially electronic research administration systems
• Strong self-starter able to self-direct work and make independent judgments.
• Ability to demonstrate integrity, service, mindfulness, and responsibility in
all work areas
• Ability to travel between SLCC campuses and off campus and work remotely
• Ability to demonstrate accountability for actions and willingness to correct
performance as needed
• Ability to communicate effectively with a broad range of diverse people,
ability, culture, ethnic background, to maintain good working relationships
across the College.
• Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
Salt Lake Community College
4600 S Redwood Rd
Salt Lake City, UT 84130
5 to 7 years
Authorized to work in the US
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