Grants & Contracts Manager - RASR

Duke University
Job Title: Grants and Contracts Manager (Requisition 144471)


The Duke University School of Medicine Research Administration Support Resource (RASR) group is looking for a dynamic individual to manage a shared resource group of grants and contracts personnel dedicated to assisting with pre- and post-award activities for sponsored research activities in departments with a large and diverse portfolio of grants and contracts. Remote work is an option for this position under specific circumstances.  Interested parties should apply online here.


Position Summary

Coordinate and/or perform pre-award and/or post-award activities for a unit (school, department, division, institute, or center) that has a large, complex, and/or diverse portfolio of grants and contracts. Pre- award activities include broad duties in preparation and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budget, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; adjusting and correcting assigned project budgets to meet project goals and federal requirements, providing assistance and oversight to effort management of specified project portfolio.

This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives. This position is expected to manage a mid- sized unit (school, department, division, institute, or center) with a well-defined grant and contract portfolio. This position functions as a manager and/or facilitator of large projects, such as grants and contracts that span across multiple disciplines and faculty.

Research Administration & Financial Management Responsibilities

  • Coordinate work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
  • Manage large projects that span across multiple disciplines and faculty.
  • Serves as the point person for team members on grants and contracts issues as well as questions related to university guidelines.
  • Participate in proposal development and submission in collaboration with Grants and Contracts Administrators, PIs, study teams, and central pre-award offices
  • Supervises the day-to-day grants management, including: Reconciliation and analysis of monthly financial statements for the various Principal Investigators, monthly reporting, and submits reports to the Business Manager and Director of Central Grants Administration. Maintains communication with these Directors to report and address any grant- related administrative or compliance issue in a timely manner.
  • Initiates various personnel actions including hiring, performance appraisal, promotions, transfers, and vacation schedules for shared resource group.
  • Conducts the effort monitoring process for all faculty and staff in the department, including regular review of faculty and research study team effort.
  • Support the project close out processes


Education, Experience and Skills:

  • Required:
    • Bachelor’s Degree (any discipline) plus three years of relevant grants and contracts experience
    • OR High School diploma or equivalent + 7 years of experience in research administration may substitute for minimum education requirements


Duke is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Read more about Duke’s commitment to affirmative action and nondiscrimination at



For any questions, please contact Dana Sanders, Director, Research Administration at

You can also use this link to apply:

Grants and Contracts Manager (Requisition 144471)





Contact Information

Duke University



2200 West Main Street

Durham, NC 27708

(919) 684-7376

Background Information

4-Year Degree

three years relevant

  • College/University
  • Hospital
  • Non-Profit
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs


Target Job Information

  • Full Time