UC San Diego Health


Extended Deadline: Tue 9/7/2021, thereafter Open Until Filled

Salary Range: Commensurate with Experience


This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.


UCSD Department of Dermatology was founded in January 2015 bringing together a team of 70 faculty members specializing in Adult and Pediatric & Adolescent Dermatology, making us one of the largest Dermatology programs in the nation. Our faculty are experts in their fields and are involved in a wide range of clinical, education and research endeavors. Dermatology has an expansive clinical outpatient practice encompassing clinical operations at UPC in La Jolla, MOS in Hillcrest, VA in La Jolla and satellite locations, Rady Children’s Hospital San Diego and multiple satellite locations.


The department also provides inpatient consultation services at Thornton Hospital, UCSD Hospital in Hillcrest, Moore Cancer Center, VA, Rady Children’s Hospital and Jacob Medical Center. UCSD Dermatology has an extensive basic science and clinical research portfolio that allows for substantial funding support from NIH and extramural sources. Clinical Research has been growing with current 12+ active studies in both adult and pediatric dermatology. In addition to Research and Clinical success, UCSD Dermatology is also solid in its educational mission with a thriving residency and fellowship programs comprised of 12 residents and various fellows.


Independently responsible for comprehensive financial management, administration, and reporting for approximately $10 million in total Department of Dermatology funding, $4 million in sponsored projects (research) funding sources and approximately 40-50 grant submissions per year for the Department of Dermatology. The incumbent will be independently responsible for managing Pre and Post Awards, grant submissions, effort reporting, and NIH, private, and training grants. Will perform financial analysis and projection, expense reporting, budget allocation and research budgeting.


The incumbent will independently manage a complex and robust clinical practice, multiple PI's, multiple funding sources, (federal, state, private grants including program projects; a T32 training grant, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers), multiple institutions and multiple sites (VA, Children's Hospital).


The incumbent will provide fiscal management and advice concerning sponsored projects grants and contracts utilizing strong analytical skills. Will make recommendations and offer solutions to resolve fiscal matters while performing complex financial reporting and continuous analysis of revenue and expenditures for the Department with reports provided to the Department Chair and Department Business Officer.


Provide forecasting for short and long term financial planning. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues directly to the Department Chair and Department Business Officer. Provide PIs assistance with hiring and termination of post docs, graduate students and lab personnel. Coordinate employment documentation (visas) with international center for post docs, visiting scholars and essential lab personnel.



• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Experience working with federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards. Ability to independently interpret and implement appropriate agency policies, procedures, and guidelines.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to perform complex financial analysis and customized reporting. Ability to provide comprehensive financial management of extramural funds with multiple indexes, institutions, PI's, and sites. Ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions and make recommendations

• Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Demonstrated experience managing pre and post award administration of University contracts and grants.

• Proven experience applying principles and practices of financial management, fiscal planning and analysis.

• Experience in budget preparation using automated spreadsheet systems. Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.

• Strong computer proficiency. Skill in the use of various software, such as databases, spreadsheets and word-processing. Ability to use available computer tools, i.e. Microsoft Office, to streamline work. Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.



• Experience with UCSD's payroll system, policies and procedures.

• Familiarity with UCSD Internal Audit requirements. Demonstrated working knowledge of UC accounting and purchasing policies and procedures.



• Employment is subject to a criminal background check.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).




UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

Contact Information

UC San Diego Health



9500 Gilman Drive

La Jolla, Ca 92093


Background Information

4-Year Degree


  • College/University
  • Research Administrator/Manager

Authorized to work in the US


Target Job Information


  • Full Time