Grant Assistant (R0004568)

Overview

Brandeis University, a medium-sized private research university with global reach, seeks a Grant Assistant in the Sponsored Program Accounting department (SPA). The SPA Grant Assistant is a newly created central administration position. The Grant Assistant reports to the Manager of Sponsored Programs Accounting, under the Office of Financial Affairs. The Grant Assistant is part of the sponsored accounting team that is responsible for ensuring compliance with sponsor regulations, safeguarding project funds, maximizing the university's cash flow position via timely and accurate billing, collections and resolution of budget overruns, maintaining good relations with sponsoring agencies and university staff, and facilitating the progress of sponsored projects for principal investigators and department administrators.

The Brandeis campus is located on 235 picturesque acres in Waltham, Massachusetts, a close suburb of Boston, a well-established hub for higher education and innovation. This is an exciting opportunity for an individual interested in a career in a high research activity university dedicated to the advancement of the humanities, arts and social, natural and physical sciences. In addition, as a liberal arts college, Brandeis affirms the importance of a broad and critical education in enriching the lives of students and preparing them for full participation in a changing society, capable of promoting their own welfare, yet remaining deeply concerned about the welfare of others.

Responsibilities:

The Grant Assistant will be responsible for varied tasks related to the post award administration in Sponsored Programs Accounting.

• Set-up and maintain grant awards in the Workday System. Ensure internal records are created and all required documentation is up-to-date. Communicate account creation and updates with the relevant parties (A/P, Department, PI, SPA, etc.).
• Update and maintain grant reporting schedules. Communicate with SPA/PI/Departments concerning report status (upcoming, due, delinquent).
• Reviews current awards for proper assignment of fringe benefits and facility and administrative costs, ensures start & end dates are recorded correctly for each project, and reviews all projects for any deficit spending. Follow up with the appropriate parties for any problem resolution.
• Responsible for overseeing the grant closeout process. Communicate with the relevant parties the status of ending grants (upcoming, 90 day, closed, etc.). Ensures all deliverables are met and projects are closed out in Workday.
• Assist with special projects as assigned and provide assistance to SPA team members as needed.

Qualifications:

• Minimum 1-3 years of finance, accounting or grant administration experience, preferably in an academic or research environment.
• Solid understanding of federal/University grant operations and knowledge of relevant sponsor regulations.
• Strong computer skills, particularly analytical skills, strong attention to detail, ability to manage/prioritize multiple projects.
• Strong interpersonal and communication skills.
• Bachelor’s degree required.
• Experience with Workday Finance/Grants preferred.

Please apply directly on our careers page at https://brandeis.wd5.myworkdayjobs.com/Jobs/job/Brandeis---Waltham-Campus/Grant-Assistant_R0004568-1