Position Overview: The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management to the International Maternal Pediatric Adolescent AIDS Clinical Trials Group (IMPAACT), for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Job Scope/Complexity: Will work independently the majority of the time, with support from Sr. Financial Manager and/or other department staff. General proficiency with grant/contract preparation and management is expected. May interact with internal and external research/administrative professionals, IMPAACT Operations Center and Data Management Center.
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including Subaward agreements. These grants, contracts and awards may involve detailed budgets, Subawards, Federal and Pharmaceutical company clinical trials.
Primary Duties and Responsibilities:
Understand and utilize institutional policies for pre-award and post-award grant process and sponsor guidelines.
Conduct complex award management activities, including monitoring and reconciling accounts, audits, and evaluations and reporting.
Assist in preparation of grant materials for competitive renewals, progress reports, carryover requests and administrative supplements to include, but is not limited to creation and/or review of budgets, justifications and communicating necessary corrections to subrecipient. Review involves accuracy, content, adherence to all relevant guidelines.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Setup Subagreement documentation including significant financial interest form, Subagreement information sheet and collating multiple Subagreement documents.
Manage, monitor and review Subagreement invoices to match approved budget and scope of work, following established processing procedures. Conduct Subrecipient audits as required. Apply a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Sustain complex database/excel spreadsheets and filing system in order to ensure balance purchase orders, accounts and consortium expenditures.
Create and maintain Subagreement files after fully executed agreements are sent to Subrecipients.
Maintain IMPAACT finance e-mail box. Answer budgetary and invoicing questions in a timely manner.
Monitor monthly expenditures through reconciliation of monthly financial statements. Assist in oversight of the expenditure of funds; ensure that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines.
Provide information and direct assistance required to complete contract and Subaward closeouts.