Pre-Award Administrator

The Pre-Award Administrator in the Office of Vice Provost for Research assists Principal Investigators (PI) with the review and submission of proposals to external funding agencies for sponsored research projects. This position will conduct reviews of the proposal packages to ensure all applicable sponsors and institutional policies have been adhered to. The Pre-Award Administrator will work closely with other Pre-Award Administrators as well as with the University Research Administrators (URAs).  For more information about the Office of Vice Provost for Research, please visit this link. 

What We're Looking For

  • An Associate degree is required and one year of budget administrative experience is required.
  • Three years of grant and contracts are preferred. 
  • Superior attention to detail when reviewing grant and contract documents.
  • Ability to work independently or collaboratively and thrive in a fast-paced environment. 
  • Excellent interpersonal skills and an understanding of the different needs of our researchers/PI, department chairs, and sponsors.
  • Quick thinker with superb attention to detail and organizational skills. 
  • Ability to set priorities in order to perform and manage workload involving a large number of interruptions and sensitive matters. 

What You Will Do

  • Ensure provision of excellent customer service to faculty, local research administrators, and sponsors in the ongoing administration of sponsored research by serving as an expert resource to the Baylor research community.
  • Manage Pre-Award activities for an assigned portfolio using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. 
  • Support all relevant activities in the Pre-Award Office, including proposal review and submission, award negotiation and acceptance, contract review and negotiation, sub-recipient review and monitoring, award modification negotiation and acceptance, Just-in-Time (JIT) submission, and submission of programmatic reporting.
  • Review all proposal submissions and award terms and conditions on behalf of the Authorized Institutional Signing Official to confirm they are in accordance with federal and state regulations and guidelines, including federal OMB Uniform Guidance (2 CFR 200), sponsor specific, and Baylor policies.
  • Maintain auditable records for sponsored awards, including proposal and award documents and internal and sponsor correspondences.  
  • Participate in training and professional development opportunities, as determined by the AVP for Research, Pre-Award.

To Apply

To apply or view the full position description, please click the job posting link.

The Baylor Experience

Working at Baylor is so much more than simply having a job!  As part of the Baylor family, employees not only receive a comprehensive benefits package that includes medical and dental insurance, generous time off, and fantastic automatic retirement contributions*, they also get to experience Baylor.

  • Experience the culture of working for an institution consistently ranked as a “Great College to Work For” by The Chronicle of Higher Education
  • Experience a mission driven organization based on a strong Christian commitment (
  • Experience Baylor academics with outstanding tuition remission for staff and qualified dependents*
  • Experience our beautiful campus with access to libraries, museums, and recreational facilities such as our fitness center, athletic courts, an indoor swimming pool, and the Baylor marina to name a few
  • Experience our great dining facilities and enjoy an employee discount
  • Experience Baylor athletics with reduced admission or free access to athletic events
  • Experience Baylor through many more wonderful events and programs that take place on campus each year

*For more details and eligibility requirements, please visit

Learn more about great opportunities to connect and be a part of our local community in Baylor’s Waco Culture Guide!

About Baylor
Baylor University is a private Christian university and a nationally ranked research institution, consistently listed with highest honors among The Chronicle of Higher Education’s “Great Colleges to Work For.”  Chartered in 1845 by the Republic of Texas through the efforts of Baptist pioneers, Baylor is the oldest continuously operating university in Texas.  The university provides a vibrant campus community for over 16,000 students from all 50 states and more than 80 countries by blending interdisciplinary research with an international reputation for educational excellence and a faculty commitment to teaching and scholarship.  Baylor is actively recruiting staff who support our mission as we pursue our bold vision, Illuminate.

Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas.  As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, marital status, pregnancy status, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant’s religion among its selection criteria. Baylor encourages women, minorities, veterans and individuals with disabilities to apply.

Contact Information

Baylor University



1311 S 5th St

Waco, Taxas 76706

(800) 229-5678

Background Information

2-Year Degree

3 years

  • College/University
  • Administrator or Administrative

Authorized to work in the US


Target Job Information

  • Full Time