Research Grants Administrator


The Grants and Contracts Administrator facilitates all post-award programmatic and financial activities associated with grants and contracts awarded to The Geneva Foundation.  Oversees and coordinates all activities in support of post-award management of grants and contracts. Works closely with the Principal Investigator and/or project team members during study initiation, throughout the duration of the research program, and study closeout.

Location: This position while either be located at our corporate office at 917 Pacific Avenue in Tacoma, WA or be based out of the National Capital Region. At either location, remote work will be available.


  • Review progress reports and Institutional Review Board annual reviews prior to submission to sponsor to ensure accuracy
  • Hold regular meetings with clients to discuss progress on project, challenges, and questions on upcoming phases (no less than quarterly)
  • Contact client to discuss grant management functions and team roles
  • Review Geneva’s process for hiring and managing personnel (screening) with client
  • Ensure compliance with OMB Regulations, DoDGAR, FAR, and other applicable regulations
  • Initiate and manage subcontract and independent contract agreements
  • Responsible for maintaining all documentation related to pre- and post-award grant activities, to include use of the database
  • Ensure timeliness of progress report(s) and final report to awarding agency
  • Coordinate equipment & materials procurement, and travel for grants and contracts
  • Ensure equipment is properly insured and entered on equipment log according to The Geneva Foundation’s Standard Operating Procedures (SOP) and policies
  • Update and distribute the Grants & Contracts User’s Guide and Employee Handbook to inform the Principal Investigator and project team members of pertinent policies
  • Evaluate projects’ needs to determine if additional funds are required to complete work
  • Review and oversee study closeout to ensure proper closeout (e.g. disposition of equipment, receipt of progress reports, and submission of sponsor-required closeout documents)
  • Work with Grants and Contracts Manager to ensure department revenue goals are achieved
  • Review all budget expenditures and charge requests to ensure compliance with approved budget, PI approval, OMB A-122, and verify that purchase does not require prior approval
  • Prepare monthly revenue tracking and annual budget projections for review by the Manager
  • Ensure accuracy of monthly budget reports and distribute to client
  • Analyze financial spend-down in conjunction with programmatic progress. Provide guidance to PI should deficiencies be identified
  • Facilitate final disposition of grant equipment and coordinate gifts to the medical facilities (with awarding agency’s approval)  


  • Bachelors degree or equivalent work experience required
  • 2-3 years’ experience in grant or contract administration required
  • 2-3 years non-profit, research, or healthcare experience desired
  • 1-2 years’ experience in staff or project management
  • Demonstrate competence in oral and written communication
  • Must be organized, attentive to detail, and posses a positive, friendly and professional demeanor
  • Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
  • Ability to exercise independent judgment  in fast-paced, high-pressured environment with strict deadlines and to manage multiple projects
  • Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
  • Grant writing and management experience preferred
  • Health care background and knowledge of military system preferred

Contact Information

The Geneva Foundation



917 Pacific Avenue
Tacoma, Washington 98402


Background Information

4-Year Degree


  • Non-Profit
  • Government
  • Administrator or Administrative
  • Grants and Contracts

U.S. Citizen


Target Job Information


  • Full Time