The Office of Industry Engagement (OIE) negotiates all agreements related to sponsored research that are funded solely by private industry with the objective of optimizing industry access to UT Austin’s research expertise to benefit society. OIE offers specialized contractual expertise, with support from the researcher and the Office of Technology Commercialization, to develop appropriate intellectual property models for sponsored research. OIE collaborates with internal and external stakeholders to promote successful research collaborations at UT Austin.
The Industry Contracts Coordinator's purpose is to provide service and support to faculty, staff, and external partners in the development, drafting, review and negotiation of proposals, contracts and subcontracts, including related daily administrative tasks. This position is responsible for overseeing the negotiation and management of a high volume of funded and non-funded agreements, including:
• Sponsored Research Agreements
• Industrial Affiliate Programs
• Master Research Agreements
• Research Participation Agreements
• Data Use Licenses
• Non-Disclosure Agreements
• Material Transfer Agreements
Prepare, draft, review and negotiate terms of various agreements. Interpret, apply, explain, and ensure compliance with University policies and procedures, and federal and state laws related to sponsored research. Review and administratively prepare documentation for proposals, new awards, amendments, and modifications. Review subcontract awards for applicable flow down clauses and coordinate with subcontractors regarding terms.
Outline risks associated with clauses and other considerations that may be relevant for projects. Review awards for financial and compliance risks and outline risks to Associate Director. Be available as needed to and work with sponsors, faculty, staff and other colleagues to prepare approaches and responses to contract, project or proposal issues for submission to industry sponsors. Proficiently research contractual issues.
Meet with faculty, staff and representatives of sponsoring organizations to facilitate discussions, conduct outreach and promote and strengthen business relationships. Follow-up on negotiations of awards and modifications when timely responses have not been received from faculty or sponsors. Follow established processes to ensure professional, timely and accurate administration and communications, including documentation for contracts and proposals, and database records.
Promptly respond to, and resolve in a timely manner, inquiries and requests for information or assistance. Address needs and/or interests of sponsors and offer more detailed reference information to faculty and staff members initiating industry contracts and other agreements. Enter and maintain data related to award and modification negotiations into research management databases in a timely fashion.
Contribute input on strategic initiatives, such as optimization of processes and procedures.
Other related functions as assigned.
Bachelor's degree and 5 years of experience in the negotiation of complex, non-procurement contracts involving intellectual property, including drafting language and subsequent negotiations
Working knowledge of intellectual property types and rights
Ability to work independently
High degree of attention to detail
Capacity to execute in a fast-paced environment with extensive administrative requirements, high volume of transactions at times, and some deadline-driven deliverables
Service mentality focused on meeting the needs of the internal and external stakeholders
Proficiency in analysis, interpretation and evaluation of complex contractual terminology
Extensive experience with the use of Microsoft Word software
Works well with others and contributes positively to the office environment
Relevant education and experience may be substituted as appropriate.
Graduate degree, or bachelor degree with certification in contract management or university administration
More than seven years of experience working in a University research administration environment
More than seven years of experience developing and negotiating intellectual property terms appropriate to industry sponsored research projects
In-depth knowledge of intellectual property types and rights
Knowledge of research compliance issues including export compliance, human subject research, and animal research
Knowledge of both Texas and federal contract regulations including UBIT, Private Business Use, and TPIA
Experience working in an industry setting negotiating sponsored research projects with large U.S. universities
$65,000 + depending on qualifications
Remote working due to COVID-19 with return to campus likely in fall 2021
Standard office conditions with business casual dress code
Repetitive use of a keyboard at a workstation
Repetitive use of standard office equipment
Some driving to attend meetings at campus locations
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
The University of Texas at Austin
Authorized to work in the US