Research Administrator, Neuroscience - Neurological Sciences

Job Description:

We are seeking an experienced, highly motivated and well organized

Neuroscience Research Administrator to join our Neurological Sciences Department at Rush University Medical Center!

General Summary:

The Research Administrator is responsible for oversight of the entire departmental research portfolio (i.e. studies, projects, programs), including but not limited to site research interest, study activation and start-up, research finances, and research and corporate compliance. The Research Administrator provides department administrator, chairperson, and section heads with up to date budgeting and management information. This position functions as a liaison for both internal departments and external organizations. The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Position Responsibilities:

  • Maintains up-to-date insight and knowledge of the entire research portfolio.

  • Participates in new research selection processes and attends pre-study selection and site invitation/activation meetings.

  • Oversees assignment of studies to regulatory staff and reviews workspaces and applications prior to submissions to IRB.

  • Troubleshoots and provides guidance to staff.

  • Responsible for research finances including preparing reports, monitoring, and overseeing all of the research activities (funds), accounts, and accounting units for the department.

  • Monitors all research expenditures. Collaborates with research revenue team and sponsor invoicing to ensure research billings and payments are made and received. Assists with troubleshooting, issues resolution and activity reconciliations. Maintains a computerized accrued accounting system of research funds. Handles federal, industry, and foundation agreements and applications.

  • Educates investigators in Medical Center budgeting system and grant management.

  • Monitors costs of services performed by other departments, outside laboratories, and consultants. Completes billing for research performed in the department laboratories.

  • Monitors periodic fund reports for all research activities (fund), accounts, and accounting units. Reconciles fund reports with department database.

  • Maintains up to date data on expenditures and obligations. Verifies project expenditures and prepares final accounts.

  • Partners with contract office, IRB, research revenue, sponsor invoicing, coverage analysis, sync, and OnCore (CTMS) teams to ensure timely study activations, adherence to policies, efficient billings, and timely reconciliations.

  • Manages team and provides daily oversight for direct reports. Coordinates hiring process for vacancies.

  • Identifies, trains, and supervises research training for research personnel and ensures adhere and compliance to internal RUMC policies and research guidance.

  • Partners with Research and Corporate Compliance to ensure all researchers in department adhere to policies and procedures, good clinical practices, etc.

  • Partners with PI and study team to draft standard operating procedures and corrective action plans, as applicable.


Position Qualifications:

  • Bachelor's degree required and Master's degree in Science or a related field preferred.

  • At least seven years of experience in research administration operation required and at least five years of clinical research experience required.

  • Previous supervisory experience preferred.

  • Prior clinical research experience in an academic or pharmaceutical clinical trials environment.

  • Relevant certification as a Certified Clinical Research Professionals (CCRP), Certified Clinical Research Associate (CCRA), Certified Clinical Research Coordinator (CCRC), or Certified IRB Professional (CIP) preferred.

  • Advanced knowledge of the Code of Federal Regulations pertaining to Human Subject Protections, including 45CFR46, 21CFR50 and 56, Good Clinical Practice, the Declaration of Helsinki, the Belmont Report and HIPAA, and RUMC policies and procedures.

  • Demonstrated critical thinking and problem-solving skills and strong analytical skills with high attention to details.

  • Excellent written and verbal communication skills with the ability to communicate complex concepts.

  • Ability to lead a team and manage stressful situations.

  • Strong project management skills with the ability to meet deadlines.

  • Proficient with the Microsoft Office Suite and Adobe Acrobat.

  • Requires a commitment to customer service and the ability to work effectively and collaboratively in a complex academic environment.


Company Highlights:

  • Rush was recently ranked among the top 20 hospitals in the nation by U.S. News & World Report.

  • Rush was recently ranked first for Quality and Accountability among 102 leading academic medical centers in the US in a study conducted by the health care services company Vizient.

  • Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

  • Rush offers a competitive salary, and valuable healthy living benefits including health, dental and vision to help you maintain and improve your health. Rush also offers several ways to invest in your future.


Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Contact Information

Rush University Medical Center





Background Information

High School

  • Hospital
  • Research Administrator/Manager


Target Job Information