Post-Award Finance Specialist
Overview
ANNOUNCEMENT OF POSITION VACANCY
Job Title: Post-Award Finance Specialist
Department: Sponsored Programs
Position No. AF0410
Employment Type: Administrative
Salary: $46,000.00 - 48,000.00. Commensurate with education and experience. Excellent health and retirement benefits package.
Application Deadline: Open until filled. To ensure consideration, complete applications must be received by 5/17/2021.
How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
- Cover letter
- Resume
- Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
- Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
Direct Inquiries Contact: Ms. Tracy Mundy, Search Committee Chair Grants Specialist, Office of Sponsored Programs Colorado Mesa University tmundy@coloradomesa.edu
SUMMARY: The Office of Sponsored Programs (OSP) at Colorado Mesa University provides assistance to faculty and staff in the submission of proposals, the administration and financial reporting of externally-funded sponsored projects, and ensure research integrity and compliance of funded and non-funded research that support the teacher-scholar strategic priorities of the University. OSP is responsible for assuring compliance with University, State, Federal, and sponsor procedures and regulations. Accurate financial management, compliance, and reporting are fundamental obligations for receiving the funding provided by sponsors. Meeting these obligations are a critical responsibility of this unit. Extensive training is required to knowledgeably perform duties within the scope of complex regulations and requirements.
The purpose of this position is to process grant-related financial transactions and maintain accurate and complete records of such transactions in accordance with University, state, federal, and private funding agencies' laws, regulations, policies and procedures, and financial rules, terms, and conditions. This position requires the ability to exercise discretion, judgment and decision-making to set up grant cost accounts, complete and code receipts, vouchers, and journal entries; pay vouchers; process accounts payable and accounts receivable; post transactions to assigned journals and ledgers or enter to automated systems; review source documents for proper authorization, accuracy, and compliance with accounting rules; verify and correct discrepancies and errors; monitor sufficiency of funds in accounts; adjust and balance accounts, and compile data and produce financial statements. This position assists with the development and implementation of new post-award grants accounting and financial compliance procedures and assists in developing and implementing systems to ensure all documentation, payments, adjustments and invoicing related to sponsored programs accounts are complete and accurate.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Budget Management and Monitoring
Sets-up new sponsored award accounts;
Enters approved grant budgets and budget revisions in Banner;
Monitors grant budgets monthly; Reviews financial transactions and source documentation posted to sponsored award account for accuracy and financial compliance;
Assists Principal Investigators and Project Directors with queries about the current status of available funds on their sponsored projects.
Grants Accounting
Prepares and processes cost transfers and journal vouchers on sponsored programs accounts;
Reviews source documentation and financial compliance on invoices by subrecipients;
Prepares and enters OneCard rebates on sponsored award accounts;
Assists in the fiscal year-end accounting process;
Prepares documents and provides information for appointment of individuals to sponsored projects;
Prepares and initiates processing of cost sharing/matching documents; and
Processes documents and records program income to sponsored award accounts.
Purchasing and OneCard Oversight
Reviews and approves purchases on sponsored programs accounts;
Monitors OneCard transactions on sponsored program accounts for allowability and compliance;
Uses OneCard for approved grant-related purchases for Principal Investigators or Project Directors;
Initiates and enters purchase orders on sponsored award accounts; and
Prepares and processes OneCard rebates on sponsored award accounts.
Invoicing and Cash Management
Prepares and processes invoices and drawdowns for sponsored award accounts in Banner;
Resolves or assists in the resolution of payment problems on sponsored award accounts; and
Records sponsored checks received and sends them to Accounts Payable for final processing and work with Accounts Payable for receipt of sponsored wire transfers and ACH transactions to ensure proper allocation to the correct sponsored award account.
Financial Compliance and Reporting
Coordinates the effort certification process;
Secures and files all source documentation required for financial transactions on sponsored award accounts;
Collaborates with other OSP staff to pull information from Banner for interim, quarterly, and final financial reports as required by sponsors;
Assists other OSP staff with the close-out process for sponsored award accounts;
Audits data entry and financial reports on sponsored award accounts to ensure compliance and accuracy. Work with Principal Investigators/Project Directors and other OSP staff on instances of financial noncompliance with applicable regulations until resolved;
Supports post-award project coordination, to include assisting Principal Investigators and Project Directors with queries about the current financial status of their sponsored projects.
Monitors levels of and identify reportability of program income on sponsored award accounts;
Assists other OSP staff and Finance and Administration staff with any sponsored programs-related audits, administrative reviews, and other inquiries by the State and/or other funding agencies.
Continuous Professional Development and Adapting Job to New Regulations
Engages in online and in-person (in-state and out-of-state) training through professional associations and OSP staff on a continuous basis to remain on top of changes in federal regulations and to improve required skills in post-award financial administration and compliance on sponsored awards;
Offers suggestions for process improvement as appropriate;
Assists senior OSP staff who maintain and update standard operating procedures for the unit as required by changes due to new or revised regulations, University policies and procedures, sponsor requirements, and changes due to OSP process efficiencies;
Trains and/or help train faculty, staff, and subrecipients on budget management and financial compliance on sponsored awards; and
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This position reports to the Director of Sponsored Programs and supervises no other staff.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
REQUIRED:
- Bachelor's degree from an accredited college or university.
- Three full-time years of accounting experience is required.
- Experience with grants accounting. Attention to detail and ability to thrive in a deadline driven environment.
- Experience working and communicating in a team environment.
- Experience conducting data entry, invoicing, and generating reports within a financial data management system (i.e., Banner). Demonstrated skills and abilities in MS Excel.
PREFERRED:
- Experience in a higher education setting. Experience working with federal funds.
LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures and governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the public.
MATHEMATICAL SKILLS Ability to apply accounting models and mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form, to interpret an extensive variety of legal and regulatory documents and deal with several abstract and concrete variables.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee typically performs the duties of the job in an open office setting. The noise level in the work environment is moderate to loud at times, with several disruptions throughout the day.
Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed.
Colorado Mesa University
Attn: Human Resources Office
1100 North Avenue
Grand Junction, CO 81501
970.248.1820
To apply, visit https://coloradomesa.csod.com/ux/ats/careersite/1/home/requisition/481?c=coloradomesa
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