Grants & Contracts Specialist - Neurology

Department Summary 

The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O’Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy.

Position Summary & Preferred Qualifications / Experience

As part of the department finance team, this Grants & Contracts Specialist position will be supporting the Post-Awards process by reviewing and managing existing and current awards, grants, and/or contracts. Specific job duties would include providing financial review of all current awards, grants, and contracts, assisting researchers with progress reports, submitting re-budgets and/or modification requests, and assisting with the filing and submitting of grant reports.

Ideal candidates would have previous experience in University Grants & Contracts work, preferably in an academic medical center or healthcare setting.

Candidates are encouraged to provide a cover letter detailing their past experience/skills and interest in the position.

Candidates must possess and be able to demonstrate the following preferred qualifications/experience

  • Basic understanding of accounting strategies and ability to review general ledger entries
  • Understanding of Uniform Guidance and Cost allowability
  • Demonstrated customer service skills
  • Ability to interact with various communication styles
  • Demonstrated experience working effectively in a team environment to support multiple stakeholders
  • Demonstrated ability to communicate effectively, both verbally and in writing.
  • Proactive work ethic
  • Process-oriented
  • CRA-certification is preferred

The department will provide career development and continuing education opportunitie

Experience and Education

Bachelor's degree in business administration, public administration, or related field, and two (2) years experience in business or public administration with emphasis on customer service in financial or contracting position. 

Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.              

Job Duties

Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.

Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reveiwing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.

Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.

Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties, following state laws and Board of Regents' guidelines.

Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.

Monitors status of contracts for completion.

Performs other duties as assigned. **Other Duties: Performs other duties as assigned.


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Contact Information

UT Southwestern Medical Center




Dallas, Texas 75390


Background Information

4-Year Degree


  • Hospital
  • Grants and Contracts


Target Job Information

  • Full Time