Senior Sponsored Research Administrator

The portfolio management entails pre-and post-award duties for portfolios consisting of federal (NSF, DOE, DOD, NIH, National Laboratories and others), non-federal, foundational and industry sponsors. The SSRA also manages the faculty members University designated, gifts and restricted funds.

Pre-award primary duties include reading and understanding funding opportunity announcements. Working with PIs and faculty assistants to assemble, complete and submit proposals in Harvard systems (GMAS) within RAS/OSP guidelines and external submission portals within given deadlines. Assisting the development of budgets, budget justifications and related proposal requirements.

Post award primary duties include serving as principal source of information/guidance on fiscal policies and procedures. The SSRA reads, administers and implements the terms and conditions in notices of awards, contracts and action memos. Financial actions require the SSRA to upload budgets, schedule reports and work with OSP to allocate parts of accounts correctly. Interprets complex terms and conditions and applies understanding of federal regulations in order to perform checks on new awards and modifications; captures essential progress and continuation report requirements; schedules/reviews financial and non-financial reports. Performs timely financial analysis, reporting and invoicing of sponsored awards (invoicing that OSP assign to the department).

Conducts regular pre- and post-audit reviews of expenses and performs follow up; assists with training, develops/delivers training as required; assists w/audits for sponsored awards when necessary; mentors other team members and develops/identify best practices and business process enhancements. Identify and resolve problems arising during all phases of the sponsored programs life cycle.

Financial transactions involve approving web voucher reimbursements, HCOM purchase requisitions and corporate card expenses in accordance with OMB, University and School guidelines, policies and procedures. Financial monitoring and reporting involves preparing, analyzing and reconciliation of monthly expenses. Preparing financial (detailed listings, period expense reports and financial projections), equipment and personnel reports for PIs, reviews cost transfers, web vouchers, may be responsible for coordinating A/R and collection activity as well as account reconciliation and closeout.

Review effort certifications to ensure certs are correct before release to PIs. Ensures compliance with federal and university principles, guidance and policies. Will work as a team player and covers for other SSRAs as needed. As a member of a service oriented team, provides superior customer service to faculty and staff and establishes effective partnerships with sponsored research colleagues within the department, school and University. Other duties as assigned.

FAS is committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace.


At least 3 years experience managing grants in a research environment, with both pre-award and post-award experience.


Bachelor's degree preferred. Must have experience with federal grants, OMB circulars and guidance. Needs the ability to handle confidential information with discretion. Strong financial skills (budgeting, reporting accounting, A/P, and A/R). Strong interpersonal and excellent written and verbal communication skills required. Ideal candidates will have a keen attention to detail, strong problem solving and analytical skills, and ability to review and analyze financial data. Intermediate to advanced software skills required with MS Excel, Microsoft Word, Oracle, Adobe, and the Internet. Familiarity with Harvard's financial systems and applications preferred. Ability to work under deadline pressure and strong commitment to customer service essential demonstrated by a “can do” attitude.




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Contact Information

Harvard University, Faculty of Arts and Sciences



Cambridge, Massachusetts 02138


Background Information

4-Year Degree


  • College/University
  • Other

U.S. Citizen


Target Job Information


  • Full Time