Research Administrator IV - Grants and Contracts

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

The HIV Vaccine Trials Network (HVTN) is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.

Job Summary
Incumbent works as a member of the fiscal team under direction of the Associate Director of Finance, referring issues and soliciting guidance as necessary. The incumbent works with limited supervision in performing work assignments. Responsible for helping maintain a positive operational relationship with subcontractor institutions and clinical research sites both in the U.S. and internationally. The incumbent serves a key liaison role and will collaborate with leadership and staff throughout the Leadership Operations Centers (HVTN and CoVPN) and Fred Hutch on issues related to subcontracts and subawards.

Responsibilities

• Liaison for Subaward Process between Fiscal and Contracts Team and the Fred Hutch Office of Sponsored Research (OSR). Maintain good working relationship with OSR and subcontractors to process subcontracts and disseminate information in timely manner.
• Serves as first point-of-contact for all subaward related issues in respective portfolio and assist fielding questions from other team members concerning individual portfolios.
• Responsible for the administration of domestic and international subawards. These contracts may serve a wide variety of purposes from providing clinical sites with funding to supporting investigators involved in scientific leadership activities to funding laboratory activities.
• Works with Associate Director of Finance and/or Fiscal Manager to ensure site support is covered and delegated to appropriate members of the team.
• Assists in negotiating contract budgets, milestones, and terms.
• Creates (with assistance from team) processes for tracking subcontract invoices, review, and approval processes. Design, implement, and share standards with Team to ensure all subcontract files are consistent across all sites and institutions.
• Work with operations managers in preparing protocol costing templates and tracking each in protocol library.
• Maintain current Leadership Award Budgets and Levels of Effort Reviewed.
• Maintain and keep current on funding agencies’ policies, procedures and communicate these to Team members and sites. Alert PI and Associate Director of Finance and/or Fiscal Manager of concerns regarding site compliance, or other critical issues
• Establish training tools and guidance when necessary.
• Review monthly expenditure reports for budgets using PeopleSoft and resolve any discrepancies by working with FHCRC Accounts Payable and operations managers.
• Work with Associate Director of Finance and/or Fiscal Manager in preparing complex financial models, reports, and/or presentations.
• Work with Associate Director of Finance and/or Fiscal Manager in preparing applications, carry over, and prior approval requests.
• Work with Associate Director of Finance, Fiscal Manager and/or Director of Site Operations to coordinate site pricing communications for trials managed in multiple networks.
• Participate in meetings to share status of agreements and site issues of concern and/or risks.
• Other duties as assigned.

Qualifications

• Bachelor’s degree and five years of administrative experience required. Master’s degree highly recommended.
• Experience with grants and contracts required; experience with large multi-site clinical research projects preferred.
• Excellent quantitative/fiscal, budgeting, and written and verbal communication skills.
• Strong computer skills—MS Word, Adobe Pro, and advanced knowledge of Excel required.
• Excellent written and verbal communication skills.
• Demonstrated ability to multi-task in a fast-paced, constantly evolving fiscal management environment.
• Demonstrated ability to work effectively in a team environment as well as individually.
• Ability to problem-solve and process information quickly.
• A cover letter is required for this application.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.