Associate Director for Post-Award, Finance, and Audit
Department: Sponsored Projects Services
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Application Review Begins
March 15, 2021; position open until filled.
Special Instructions to Applicants
Please include the following items with your online application: a resume/CV, a cover letter, and three professional references.
Note: this position is based in Eugene, but remote working arrangements may be considered.
Sponsored Projects Services (SPS) works with the University community -- faculty principal investigators (PIs), department grant administrators (DGAs), UO administrative officials, business managers, and affiliated organizations such as the UO Foundation -- to provide services in two main areas:
1) Proposal Preparation and Clearance -- from application materials and budget assistance to final review, official endorsement, and submission of proposals to funding agencies (public and private) for support of research, instruction, and public service projects.
2) Grant and Contract Administration -- review, negotiation, and acceptance of awards and account set up through the award's administration, financial reporting, and final closeout.
As part of an institutional commitment to support and streamline research support, SPS is part of developing a Research Administration Portal (RAP) and will be implementing Huron's research administration suite for effort reporting and award management starting in 2022.
The Associate Director for Post-Award, Finance, and Audit works with the Executive Director to provide vision, support, and leadership on all matters related to post-award administration of sponsored projects. This position will develop and maintain relationships within the UO research community, external sponsors (both federal and non-federal), and other key stakeholders, and will be expected to provide accurate and timely interpretation of state, federal, and other sponsor policies, rules, regulations, and requirements.
The Associate Director will serve as a key partner in the implementation of the Research Administration Portal (RAP) for effort reporting and award management. Additional core responsibilities include, but are not limited to, the following:
• Ensuring all UO sponsored projects are managed in compliance with agency requirements.
• Assisting with the development and implementation of UO policies, procedures, and internal controls to ensure accountability and compliance with applicable sponsor regulations and requirements, coordinating efforts with other central UO offices as needed, and including fiscal reporting to the Executive Director and UO leadership.
• Coordinating and responding to internal and external audits of award-related transactions and reporting.
• Ensuring a culture of service balanced with compliance, actively moderating and resolving any customer concerns.
• Assisting with the development of training as needed across a variety of research administration topics and serving as a post-award administration topics expert and resource.
• Managing, leading, and completing special projects and other duties as assigned.
The Associate Director reports to the Executive Director, and will act on their behalf in the event of their absence. This position will supervise the Post-Award Manager, and will oversee post-award functions including assignment and supervision of post-award personnel workload, ongoing evaluation and mentoring of post-award personnel, and assisting post-award personnel with workload as appropriate. This position will also provide oversight and supervision of finance and award setup teams, including monitoring cash balances, overdrafts and collections, letter of credit draws, and related reporting.
• Bachelor's degree OR an equivalent combination of skills and experience; AND
• Ten years of progressively responsible experience within the field of sponsored programs administration with an emphasis on post-award financial management and internal controls.
• Five years of supervisory experience including performance evaluation and hiring activity.
Experience may be gained concurrently.
• Expertise with Banner or similar integrated fiscal/administrative information system.
• Advanced knowledge of and abilities related to interpreting and applying sponsor requirements, including federal regulations such as uniform guidance (2 CFR 200), federal cost accounting standards, and other administrative rules.
• Excellent communication skills, both oral and written.
• Demonstrated leadership and mentorship skills.
• Advanced degree from an accredited institution of higher education, preferably in research administration, finance, or other related field.
• Experience in a central sponsored projects office in a higher education setting.
• Experience in a team-based, professional setting.
• Experience with project management of systems implementations.
• Certified Research Administrator (CRA) certification or Certified Financial Research Administrator (CFRA) certification.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
To apply, visit https://apptrkr.com/2157092
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