Contracts & Grants/Business Office Supervisor

UC Davis

Davis, CA


Contracts & Grants/Business Office Supervisor

Salary Range: $4,533.33-$9,100.00/Month

Final Filing Date: 2/23/2021


Serves as primary resource to the Department Chairs, CAO, Directors, and PIs in areas of pre- and post-award administration of extramural funds, effort reporting, business office supervision, and compliance officer for the Department of Surgical & Radiological Sciences (VSR). Serve as point of contact for Directors and research personnel for the Vision Science Research Laboratory, the Oncology Laboratory, and faculty operating in the Veterinary Orthopedic Research Laboratory. Act as primary Department resource for all federal (NIH) pre- and post-award RFP submissions granting and compliance requirements; prepare complex budgets, effort reporting, long-range planning and oversight of extramural funding streams ensuring funds are directed appropriately for recapture of indirect costs and faculty salaries are charged correctly (including CAP salaries as regulated by NIH). Manage department's recharge units, modify and develop laboratory recharge rates; manage a variety of other revenue streams that include state, private, and gift funding sources. Exercise a high level of fiscal management overseeing the day to day management of the VSR Business office, including the supervision, recruitment, training, and performance management (including disciplinary and corrective action) of business office staff. Serve as back supervisor in Department Manager's absence.




• Experience working with federal (NIH), private and recharge units and compliance with regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of contract/grant funds. Knowledge of federal, state and private grant budgeting guidelines.

• Experience in recruiting, selecting, training, assigning, supervising, evaluating and providing development opportunities to staff.

• Leadership and decision-making experience to focus on key issues, research, and gather and integrate information; and to formulate recommendations and develop approaches to evaluate and address business needs.

• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports. Experience in budget preparation based on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.

• Skills to train employees in all matters related to purchasing, accounts payable, travel and entertainment, ledger reconciliation, business contracts, materials management, gifts and internal controls.

• Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.



• Experience in the use of multi-user computer network systems and applicable financial management software (UC Path, Cognos reports, Kuali, Decision Support, Cayuse SP & 424, PrePurchasing, AggieBuy and AggieTravel).  Proficiency in MS Office Suite, advanced Exc

• Knowledge of University accounting policies and procedures.

• Research Administration Certification.

• Interpersonal, oral and written communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU's with other departments or external agencies.



• Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.


To view full job description and submit an on-line application visit UC Davis Career Opportunities at

Job ID #15365


The University of California, Davis is an Affirmative Action/Equal Opportunity Employer

Contact Information

UC Davis



1 Shields Ave

Davis, Ca 95616

(530) 752-1011

Background Information

4-Year Degree


  • Hospital
  • Business Manager
  • Grants and Contracts

Authorized to work in the US


Target Job Information


  • Full Time