Grants Coordinator (II or III), UTIA Office of Sponsored Programs

The Office of Sponsored Programs (OSP) at the University of Tennessee Institute of Agriculture seeks a full-time Grants Coordinator to provide technical support and assistance to faculty and staff in the preparation of applications for external funding. OSP strives to provide the highest quality of support to faculty, staff, and research administrators by facilitating proposal preparation and submission; reviewing, negotiating and accepting contracts; and managing awards. In addition, OSP ensures compliance with federal and state laws and UT policies, to clarify submission procedures and processing of awards for external sponsored program funds and to ensure a uniform administrative process. 

OSP is committed to the professional development of its team and supports and encourages attendance to NCURA, SRA and other member organizations pertinent to the research administration field.

Duties And Responsibilities

Position provides technical support and assistance to departmental faculty, including identification of funding opportunities consistent with research, education, and extension missions, contract/proposal preparation, budget development, assembly of proposal packages, and electronic submission of proposals via agency-specific electronic means or other specified guidelines. Coordinator works directly with faculty and in coordination with the sponsored programs management team assuring timely routing of proposals to external funding agencies and unit offices. Position reviews contracts and subcontracts prior to submittal to approval authorities. Assists proposal team members prepare required support documents in accordance with sponsor guidelines, including conflict of interest, CV, and current and pending support records. Coordinator works to help faculty, departments, units, and the University receive appropriate credit and funding for proposals submitted, including multi-disciplinary, multi- institutional, and multi-state proposals.

Required Qualifications

  • Grants Coordinator II: Minimum 3 years’ experience working in a professional office environment with a Bachelor’s degree, or 2 years’ experience working in a professional office environment with a Master's degree
  • Grants Coordinator III: Minimum of 6 years’ work experience relevant to research administration/sponsored programs with a Bachelor’s degree, or 4 years’ work experience relevant to research administration/sponsored programs with a Master’s degree

Minimum Required Skills And Abilities

  • Working knowledge of Uniform Guidance (2 CFR Part 200)
  • Proficiency in interpreting federal regulations
  • Knowledge of federal regulations related to externally funded sponsored programs and the requirements of state, federal, private, and non-profit funding agencies
  • Ability to deal effectively and tactfully with personnel at all levels
  • Excellent interpersonal skills and ability to work individually and in a team environment under stressful and time-sensitive conditions
  • Ability to manage competing priorities and meet time-sensitive deadlines
  • Ability to maintain a strong customer-service oriented environment
  • Strong verbal and written communication skills with a demonstrated ability to communicate effectively
  • Excellent command of the English language including excellent reading comprehension
  • Ability to work collaboratively with others at various levels both within and outside the University
  • Strong organizational, analytical and problem-solving skills
  • Independent decision-making abilities
  • Detail-oriented and have high level of initiative
  • Proficiency with Microsoft Office tools, in particular with Excel

Preferred/Desired Qualifications

  • Experience working in a central research office at a research university
  • Proficient in using sponsor specific submission systems such as Fastlane and
  • Thorough understanding of University policies and procedures
  • Experience reviewing Sponsored Programs contracts

Applications Are Accepted Online

Please apply online with a cover letter, resume, and complete contact information of three professional references.

All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

Contact Information

University of Tennessee Institute of Agriculture



2621 Morgan Circle
225 Morgan Hall
Knoxville, TN 37996


Background Information

4-Year Degree

Minimum 2 years

  • College/University
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Grants and Contracts

Authorized to work in the US


Target Job Information


  • Full Time