Grants and Contracts Manager

Overview

About WEPAN:

WEPAN is a non-profit educational organization founded in 1990. Recognized as the leading champion in North America for leveraging research and best practices to propel the inclusion of women in the field of engineering, WEPAN advocates to fully embrace diversity, equity, and inclusion to meet the demands of today’s innovation and performance-driven business culture. Dedicated to advancing cultures of inclusion and diversity in engineering higher education and workplaces, WEPAN connects people, research, and practice to increase participation, retention, and success of women and other under-represented groups in engineering from college to executive leadership. To learn more, visit www.wepan.org.

Position Description:

The Grants and Contracts Manager (GCM) will coordinate and/or perform post-award activities, ensure WEPAN adheres to funding agency guidelines and manage an initially small portfolio of grants and contracts for the organization. Post-award activities include detailed reconciliation of assigned project budgets, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; adjusting and correcting assigned project budgets to meet project goals and federal requirements; and providing assistance and oversight to manage the specified project portfolio. The GCM will manage the WEPAN grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.

Duties and Responsibilities:

1. Oversees the post-award review of all extramural funding including government and non-government grants, foundation awards, and contracts on behalf of the departments and its functional groups to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental guidelines.
2. Prepares and submits fiscal reports as required as well as performs in-depth financial analysis and forecasting.
3. Manage post-award activities (including but not limited to carry forward requests, effort for project personnel, sponsor letters and re-budget requests).
4. Establish and maintain procedures and guidelines for grant administration.
5. Establish sub-recipient financial and reporting requirements, coordinate issuance of sub-agreements.
6. Complete post-award closeout checklists
7. Assist in the preparation of subcontracts and preparing paperwork required for retaining services of consultants, outside service contracts, etc.
8. Notify principal investigators of changes in procedures as they affect post-award processes.
9. Other duties incidental to the work described as assigned.

Required Skills and Abilities:

1. Bachelor’s Degree in business administration, accounting, or related field. Master’s degree preferred.
2. Three years of relevant grants and contracts experience.
3. Knowledge of accounting and budgeting procedures and techniques.
4. Knowledge and skill in financial reporting, comparisons, impacts, and/or projections.
5. Knowledge of grant post-award maintenance processes.
6. Good written and oral communication skills.
7. Demonstrated ability to take direction and work independently.
8. Experience with the use of a variety of computer software to maintain databases, compose and prepare correspondence, reports, presentations, and other written materials.

Preferred, but not Required Skills and Abilities:

1. Prior experience with National Science Foundation (NSF) grants and an understanding of NSF grant procedures, policies, and reporting

This is a virtual, part time position (20 hours per week). Work schedule is flexible and negotiable. This position reports to the WEPAN Executive Director. Salary is commensurate with experience.

Please submit a cover letter, resume, and list of references to Dr. Ershela Sims, WEPAN Executive Director (ershela@wepan.org).