Grants Manager


The Grants Manager is responsible for pre- and post-award processes to serve researchers and customers and assure compliance with grant, cooperative agreement and PI-driven contract specifications.

Location: This is a telework opportunity for someone living in the National Capital Region (NCR.) Routine travel to Geneva offices located in Rockville and Gaithersburg, MD will be expected, as well as to research bases in the area. 


Management Responsibilities

  • Oversee recruitment, hiring, salary negotiations and performance review processes for Corporate Grants and Contracts employee(s) as well as site employees on sponsored projects
  • Ensure staff demonstrate understanding of their job description and responsibilities
  • Plan and facilitate individual and team meetings
  • Assure all staff comply with Foundation and site policies, procedures and SOPs
  • Work with Human Resources Manager to implement new hire procedures


  • Work with Client Relationship Managers to identify and meet with potential clients
  • Conduct targeted funding searches for Geneva’s existing and potential clients
  • Hold needs assessment and proposal development meetings with research teams
  • Prepare, coordinate and review administrative and budgetary proposal elements (i.e. Biographical sketches, facilities and resources pages, budget and budget justifications, etc.)
  • Track and monitor proposal status and advise PI on requirements and submission deadlines
  • Ensure investigator-driven federal grant and contract submissions comply with applicable representations and certifications as well as agency style guidelines
  • Prepare and facilitate the responses to Just-In-Time requests, and other actions related to the negotiation of new awards; Serve as Sponsor's POC for award negotiations, and lead all efforts to collect and submit requested information and documents
  • Contact clients to discuss team roles and grant management processes (i.e. hiring, purchasing, compliance, etc.)
  • Hold regular meetings with clients to discuss progress on project, challenges, and questions on upcoming phases (no less than quarterly)
  • Review and oversee study start up activities (e.g. initiate agreement drafts, supply & equipment orders, hiring personnel, etc.)
  • Review regulatory documents prior to submission to Sponsor for secondary approval (where applicable)
  • Ensure compliance with CFR, DoDGAR, FAR, and other applicable regulations throughout the life of the project
  • Assist with negotiation, execution, and management of all applicable contract agreements (i.e. DSAs, MTAs, CRADAs, Subcontracts, etc.
  • Review correspondence such as requests for prior approval, no-cost time extensions and documentation gathered by Corporate Grants and Contracts employee(s) prior to submission to Sponsor • Maintain all documentation related to pre- and post-award project activities in applicable document repository
  • Ensure timeliness of submission of progress report(s) as required to awarding agency
  • Review and coordinate equipment, materials procurement and travel requests
  • Ensure equipment is properly accounted for according to applicable federal and/or site regulations
  • Review and oversee study closeout to ensure proper closeout (e.g. disposition of equipment, receipt of progress reports, and submission of sponsor-required closeout documents)
  • Work with Grants and Contracts Director along with portfolio team to ensure department revenue goals are achieved
  • Review budget expenditures and charge requests to ensure compliance with approved budget, PI approval, and applicable regulations governing purchases; Verify that purchase does not require prior approval
  • Ensure accuracy of monthly budget reports
  • Analyze financial spend-down in conjunction with programmatic progress; Provide guidance to PI should variances be identified
  • Prepare annual budget projections for review by the Director each fiscal


  • Bachelor’s degree or equivalent work experience required
  • 3-5 years’ experience in grant or contract administration required
  • 3-5 years non-profit, research, or healthcare experience desired
  • 1-3 years’ experience in staff and project management
  • Demonstrated competence in oral and written communication
  • Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor
  • Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
  • Ability to exercise independent judgment  in fast-paced, high-pressure environment with strict deadlines and to manage multiple projects and competing priorities
  • Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
  • Grant writing and management experience preferred
  • Health care background and knowledge of military system preferred

Contact Information

The Geneva Foundation





Background Information

4-Year Degree

3-5 years

  • Non-Profit
  • Government
  • Administrator or Administrative
  • Grants and Contracts
  • Research Administrator/Manager

Authorized to work in the US


Target Job Information

  • Full Time